ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SPECIALIST

(Program Project Specialist II)

Job Location:

Address:  

701 East Jefferson St.
Phoenix, Arizona 85034

https://corrections.az.gov

Posting Details:

Salary: $55,800.00 

Grade: 19

Closing Date: 06/26/2025

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an experienced Administrative Specialist (Program Project Specialist II) to collaborate under the direct supervision of the Engineering and Facilities Bureau (EFB) Administrator, for record keeping, filing, preparing and editing correspondence, file generation, and applicable documentation associated with administrative need for the EFB Administrator and other Bureau staff. This position is also responsible for providing administrative support for Fleet Services, Central Office Maintenance and the Safety Environmental Units.

This is your opportunity to take your career to the next level.
Apply today and join our great team!

Job Duties:

- Manages, prepares, tracks, and revises EFB building renewal and various other related budgets
- Completes purchases for construction and building renewal budget
- Conducts, researches, and prepares operational reports (Personnel, Audit/Finance, etc.)
- Gathers and compiles materials for special projects for Bureau Staff
- Serves as timekeeper for the Bureau
- Serves as the Inventory Control Custodian for the Bureau
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Federal and State laws, statutes, and regulations pertinent to the assignment
- Arizona Department of Corrections (ADC) policies and financial services procedures affecting areas of assignment
- Authoring business correspondence, reports and technical procedures
- Personal computers and various software including Word, Access, Excel
- Arizona Financial Information System (AFIS), ProcureAZ
- English including spelling, grammar, sentence structure and punctuation
- Mathematics
- Organizational techniques

Skill in:
- Prioritizing work assignments
- Analyzing, researching, and problem-solving
- Independent decision making
- Interpreting and summarizing data
- Data processing
- Project tracking
- Developing, implementing and updating systems
- Developing and generating a wide variety of reports and correspondence
- ProcureAZ purchasing proficient, oral and written communications
- Mathematics
- Accounting
- Interpersonal relations
- Time management
- Multitasking
- Customer service
- Telephone etiquette
- Typing

Ability to:
- Work in a fast-paced environment
- Prioritize assignments
- Track assignments and meet deadlines
- Research/gather information and compile data
- Write clear, concise reports and technical procedures
- Respond to requests
- Make decisions
- Track/monitor budgetary expenditures and reconcile reports
- Conduct physical inventories

Selective Preference(s):

- Experience working in a construction office or design firm tracking construction projects and contracts
- Working knowledge of construction and design terminology
- Experience with maintenance staff and programs, facilities maintenance, scheduling of tasks
- Experience using AFIS
- At least three years of professional administrative experience

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a backgr