Program Operations Lead

Job Description:

Job Description

Are you a professional who takes initiative, is flexible, and enjoys working in a results-driven, team environment? Are you able to exercise good judgment in a variety of situations, with strong written and verbal communication, administration, and organizational skills? Do you have experience streamlining systems and processes for programs and people? If yes, then join our team! 

Individuals of underrepresented groups are strongly encouraged to apply!

Program Overview 

RMI is an independent nonprofit founded in 1982 transforming the global energy system to secure a clean, prosperous, zero-carbon future for all. It engages businesses, communities, institutions, and entrepreneurs to accelerate the adoption of market-based solutions that cost-effectively shift from fossil fuels to efficiency and renewable.

With an independent, objective, and fact-based approach, RMI’s Islands Energy Program, working within the umbrella Global South Program, brings experience gained from engagements with regional governments, utilities, corporations, financial institutions, project developers, technology companies, and industry experts to solve the toughest energy challenges. RMI is currently working with select country partners to an energy transition that supports development goals, transitions away from fossil fuels and enables a dramatic increase in access to affordable renewable energy and energy efficiency that will bring benefits to all. 

Capturing the promise of the new energy economy requires a fundamental change in how governments, regulators, utilities, funding entities, and the private sector approach energy infrastructure design, development, and operation. We use our expertise in distributed energy systems, utility business models, finance, and technology to create a robust technical and economic analysis that determines the costs and opportunities of clean, renewable, and efficient technologies. 

RMI is seeking a Program Operations Lead reporting to the Global South Operations Manager (working within the Islands Energy Program) to support program implementation in the Caribbean.

Position Overview 

Rocky Mountain Institute (RMI) is seeking a Program Operations Lead (POL) with exceptional organizational and communication skills to facilitate successful execution of all operations enabling maximum impact and return on investment. The POL plays a key role in ensuring that the knowledge developed by the program is effectively managed and communicated to relevant parties. The POL drives efficiency across operations and supports successful execution by monitoring and reporting on progress, resource usage and performance to objectives. This individual also ensures program budgets and progress are reported to staff and funders, and that the program coordinates and collaborates with key stakeholders to drive change.  

Your Key Responsibilities 

Budget management and financial reporting: 

• Support and advise the annual budget creation process and Islands Energy Program maintain program budget by reforecasting within Adaptive. 

• Manage program budget tracking and synthesize insights from budgeting tools to advise program leaders and project managers with data-backed recommendations

• Manage the monitoring project balances and drawdowns according to project funding agreement requirements.

• Maintain a high-level view of the funding pipeline and give feedback to leadership on future funding gaps.

• Act as a liaison and coordinate with RMI’s FP&A and Development teams to ensure program budgets and pipelines are accurate, correct budget templates and rates are used in proposals

People:  

• Partner with RMI’s People team with facilitating the hiring process, including coordinating job postings, resume reviews, and sometimes interviews 

• Partner with program team and People team to facilitate new hire onboarding 

• Support team members in participating in relevant trainings and utilizing their learning and development budgets

• Facilitate team events and retreats

Procurement and contracting: 

• Plan, organize, and execute internal program-related events. 

• Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors, including in-country team members.

• Work with the PA to submit vendor bills correctly and in a timely manner. 

• Facilitate and advise Islands project staff on procurement processes with the support from RMI’s procurement office 

Project management: 

• Monitor team members utili