Program Operations Lead, Carbon Free Buildings Program

Job Description:

Program Operations Lead – Carbon Free Buildings 

Job Description:  

Are you an experienced program management professional with intense curiosity and drive? Are you willing to take risks by exploring and testing new ideas? Do you have the exceptional ability to structure and oversee analytic and strategic problem solving? If yes, then join our growing team!     

We highly encourage individuals from underrepresented groups to apply!    

Program Overview   

Carbon Free Buildings Program (CFB) seeks to eliminate greenhouse gas (GHG) emissions from U.S. residential and commercial buildings by 2045 through a range of tactical market engagements, policy advocacy, thought leadership, and demonstration projects focused on maximizing the adoption of efficiency, electrification, grid interactivity, and low embodied carbon materials.   

Position Overview   

RMI is seeking a Program Operations Lead (POL) with exceptional organizational and project management skills to operationally oversee a vertical of CFB operations and facilitate successful grant and financial management. In this role, you are expected to hold the operational pulse on CFB’s activities, serving as an advisor and partner to program leadership and project managers in the management of program operations. This position plays a key role in everything from supporting CFB event logistics, team meetings, ensuring the funding pipeline is effectively managed and reported on, grantor requirements are met, and ensuring all sub recipients are aligned with grant terms and requirements. This position also ensures all project partners are appropriately resourced from the program budget, that progress and funding usage is appropriately tracked and reported to internal staff and funders, and that the program effectively coordinates and collaborates with stakeholders to drive the essential change required to rapidly scale electric mobility. Finally, you will work closely with RMI’s cross-functional departments and the broader Program Operations cohort across the Institute to drive efficiencies and support successful execution by designing and implementing systems to monitor and report on program activities, outcomes and resource usage.  

Your Key Responsibilities   

Budget management and financial reporting:   

• Facilitate and advise the development of program budgeting including the annual budget creation process, reforecasting within Adaptive, revenue planning, expense planning, and staff planning with leadership   

• Manage program budget tracking and synthesize insights from budgeting tools to provide routine updates and advise program leaders with data-backed recommendations 

• Act as a liaison and coordinate independently with RMI’s Finance and Development teams to ensure CFB's budgets and pipelines are accurate, and that correct budget templates and rates are used in proposals   

• Manage the monitoring of project balances and drawdowns according to project funding agreement requirements 

Grant Management:    

• Maintain a high-level view of the funding Pipeline and provide guidance on potential funding gaps   

• Support and som