Program Manager for Faculty Affairs

Department

Faculty Affairs

About the University

Established in 1965, Metropolitan State University (MSU Denver) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorado’s extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for today’s college students.

 

Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success.

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff. 

Position Summary

The Program Manager for Faculty Affairs reports directly to the Associate Vice President (AVP) for Faculty Affairs and plays a key administrative role in supporting faculty lifecycle processes, operational coordination, and institutional compliance. This position ensures the effective implementation of faculty-related procedures, provides high-level administrative and project support, and contributes to a coordinated, service-oriented Faculty Affairs environment that advances student success and institutional excellence. The ideal candidate has a desire to learn and is organized, professional, detail-oriented, and self-motivated.

IND208

Duties/Responsibilities

30% - Faculty Lifecycle Administration & Data Management Support

• Coordinate and maintain accurate records for all full-time faculty across the employment lifecycle (e.g., hiring, reappointment, tenure, promotion, post-tenure review, sabbaticals, and separations) in alignment with university and Board of Trustees policies
• Prepare, review, and distribute faculty-related documentation, including retention, tenure, promotion, and post-tenure review letters
• Monitor and support faculty portfolio systems (e.g., Watermark) to ensure accurate tracking and secure recordkeeping
• Compile, analyze, and report on faculty data (e.g., milestones, grievances) to inform institutional decision-making
• Maintain centralized records such as university committee rosters and RTP committee assignments
• Maintain and update the Faculty Affairs procedural calendar to ensure alignment with institutional timelines and policy requirements

40% - Administrative Operations & Executive Support

• Provide comprehensive administrative support to the AVP for Faculty Affairs and Director of Faculty Affairs, including calendar management, meeting coordination, correspondence, and project tracking
• Coordinate logistics for faculty-facing programming and institutional meetings (e.g., workshops, leadership meetings with Deans, Chairs, and Provost Office stakeholders)
• Develop, revise, and distribute faculty guidance materials, procedural documents, and communication resources
• Support Faculty Affairs committees, task forces, and Board of Trustees processes, including preparation of materials and coordination with the Provost’s Office
• Conduct research and provide administrative analysis on faculty policy and process questions
• Maintain Faculty Affairs web content and shared resources (e.g., website updates, posted reports)
• Provide cross-functional administrative support, including front desk backup and records management (e.g.