Program Coordinator, Texas McCombs

Job Posting Title:

Program Coordinator, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Program Coordinator provides strategic and operational support to the Managing Director of Industry Engagement and gift officer team by serving as the primary internal collaboration lead and central point of coordination for academic, programmatic, and engagement information across the McCombs School of Business and the broader University of Texas at Austin. This position maintains comprehensive knowledge of school and university offerings; manages the annual Industry Engagement catalogue; oversees marketing and communications materials; supports proposal development and stewardship strategy; and ensures accurate, consistent information-sharing across stakeholders.

Responsibilities

Relationship Development and Portfolio Support

• Serve as the primary liaison to internal stakeholders across McCombs—including academic departments, centers, institutes, program offices, faculty, and administrative units—to gather, maintain, and communicate program information, engagement opportunities, and annual updates.
• Maintain expert-level, up-to-date knowledge of McCombs and UT Austin programs, centers, research initiatives, and corporate engagement offerings; attend internal events and meetings to ensure ongoing familiarity with institutional activities.
• Maintain the annual Industry Engagement catalogue of programs and funding opportunities, ensuring accuracy, comprehensive coverage, and alignment with strategic goals.
• Support Industry Engagement gift officers in portfolio planning, strategic engagement discussions, and development of tailored proposals and stewardship strategies.
• Identify and communicate opportunities for partner involvement beyond recruitment, including research collaborations, experiential learning engagements, speaking roles, community events, and center-based initiatives. Coordinate with internal collaborators—including Development, Marketing & Communications, and academic units—to ensure consistent, accurate, and aligned communication of corporate engagement offerings.
• Provide onsite and logistical support for corporate visits, meetings, events, and partner activities as needed.
• Occasional travel, evening, and weekend work may be required.

Marketing, Proposal Development, and Stewardship

• Oversee and maintain the Industry Engagement marketing suite, including center overviews, program summaries, partnership materials, engagement one-pagers, and digital assets.
• Collaborate with the Development Associate and Marketing & Communications teams to support website updates, produce high-quality collateral, and ensure consistent branding and messaging across channels.
• Lead or contribute to the preparation, drafting, editing, and assembly of corporate proposals, stewardship reports, and strategic documentation; develop assigned proposal sections as needed.
• Support gift officers in aligning partner interests with institutional priorities using the updated program catalogue and research database.
• Develop and produce corporate engagement reports, snapshots, stewardship communications, and donor-facing materials.
• Support data analytics efforts, including reporting and evaluation tools that enhance stewardship, partner experience, and decision-making.
• Manage McCombs-branded merchandise inventory for stewardship and engagement purposes.
• Assist with coordinati