Program Coordinator, Pre-Licensure Programs in School of Nursing

Site: The General Hospital Corporation

 

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Job Summary

This position is a highly visible role that reports to the Co-Directors of Prelicensure Programs and supports all levels of the Pre-Licensure Programs (ABSN and Prelicensure DEN) from Co-Directors to students. The role entails overseeing the day-to-day front-line program operations, student outreach and support, event planning, and requires a strong attention to detail in order to collect data and update and produce various reports.


Primary Responsibility: Provide administrative support to the Pre-Licensure programs in School of Nursing at the MGH Institute of Health Professions which includes the Accelerated Bachelor of Science in Nursing (ABSN) and prelicensure portion of the Direct Entry Program (DEN).

 

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. Indicate approximate % of time spent on each responsibility and list in order from greatest % to lowest, totaling 100%.

Day to Day

• Maintain day to day management of Pre-Licensure Programs in the School of Nursing

• Administrative support for the Co-Directors

• Assist with problem-solving of student issues as they arise

• Monitor nursing program email account and responds to inquiries from prospective students

• Record program-related expenses and other supplies

• Support Pre-Licensure Program faculty with projects as necessary

• Communicate with faculty, staff and students about program-specific updates

• Serve as program liaison to all other programs, departments, and external contacts

Data Collection

• Provide program data to prepare for various reports related to accreditation and nursing profession surveys and marketing materials

• Monitor pre-requisite status for incoming students

• Prepares pre-matriculation files for incoming pre-licensure students (3 cohorts per year), which includes student documentation of Resume Release, Confidentiality & POI, Participation in learning activities, photo ID forms and receipt of Program Manual

• Run/ Distribute reports for School of Nursing team, leadership, and faculty. Respond to data requests and research atypical data pulled out of databases.

• Provide expertise on Datatel/Colleague functionality and capabilities within the School of Nursing.

• Coordinate and manage ABSN and prelicensure DEN advisor/advisee information in Datatel system

• Provide technical support for School of Nursing including formatting and creating documents.

• Prepares documentation required for completion of Massachusetts and out of state licensure requests and NCLEX application, certification requests and submits to Associate Dean of Academic Affairs for review and signature

• Organizes and coordinates degree-eligibility documentation to Office of Enrollment Services in preparation for graduation

• Format and maintain documents as necessary for the School of Nursing

Scheduling/ Event Management

• Independently coordinate all aspects of various ceremonies and events: including planning, working with vendors, invitations, programs, and budget

• Plan and arrange pre-licensure events including: monthly meetings; Fall, Spring and Summer New Student Orientations; Fall, Spring and Summer Open Houses for accepted students

• Prepare agenda for meetings, record meeting minutes, and prepare for distribution

• Coordinate the appointments and meetings of class representatives and support advisors and leaders of student organizations

• Coordinate scheduling semester courses and classrooms. Manage pre-licensure student schedules.

• Assist in recognition process for student award recipients

• Schedule and support uniprofessional and interprofessional education learning activities for pre-licensure courses in the Impact Practice Center and other sites.

• Coordinate student meetings with nursing administration with other staff members

Communications

• Create and manage new student Orientation 101 course in Desire 2 Learn (D2L) for all incoming pre-licensure students

• Communicate with faculty, staff, and students about Pre-Lice