Program Coordinator (Part-time 28 hrs/wk)

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Program Coordinator (Part-time 28 hrs/wk)

The Academic Program Coordinator plays a key role in supporting the Department Administrative Assistant and Department Chairs by efficiently managing a range of administrative functions. This position is responsible for coordinating undergraduate research awards, overseeing building access, administering TA awards, compiling annual university reports, maintaining departmental email lists, and assisting with event planning and execution. Additionally, this position manages undergraduate advisement appointments, facilitates senior exit interviews, supports department chairs with faculty stewardship interviews, and provides comprehensive administrative support to faculty. This role ensures the smooth operation of departmental processes, contributing to the overall efficiency and effectiveness of academic and administrative activities.

What you’ll do in this position:

Undergraduate Research Awards Manager

• Coordinate Submission Deadlines: Update the URA website, department signage, and email current URA students. Edit Microsoft submission collection forms each semester to ensure timely and accurate submissions
• Proposal Review: Evaluate over 200 URA applicant proposals for compliance with application requirements and faculty approval
• Compliance Monitoring: Oversee experience paragraphs for the college, ensuring an 80% compliance rate
• Data Verification and Compilation: Gather and verify necessary data for the Chemistry Business Office to determine student wages and ensure on-time hiring     

BNSN Building Access Manager

• Key and Card Access Management: Oversee the submission of 230+ physical keys and electronic key card access
• Student Communication: Email students regarding required training, key fees, and key pick-up procedures
• Record Keeping: Maintain audit and key fee sheets and send information to the business office for fee processing and refunds
• Re-Key Coordination: Arrange re-keys for classrooms and closets and request new keys from the University Key Office
• Training and Access Monitoring: Monitor the card access training site, grant electronic access upon training completion, and email confirmations to students
• ID Card and Lab Access Updates: Update ID card building access and teaching lab access each semester as directed by faculty
• Annual Inventory and Reporting: Conduct annual key inventory and report lost keys to the University Key Office

TA award Finalist and Awardee Manager

• Data Assessment: Evaluate data to determine finalists and awardees based on department equations and guidelines
• Approval Coordination: Request faculty and chair approval for selected awardees
• Award Communication: Send award letters to chosen awardees and collect thank-you letters for various awards, fellowships, scholarships, and TA Awards

Annual University Report

• Data Integration and Systematization: Integrate and systematize annual statistics for University Resource Planning
• Report Compilation: Compile spreadsheets detailing graduate, undergraduate, and faculty contributions to the department

Majors Email List and Assistant Event Coordinator

• Email List Maintenance: Update mailing lists for incoming freshmen, emeritus faculty, and donors
• Event Collaboration: Assist in organizing and preparing for various department events, including:

• Graduation: Facilitate senior exit interviews, and manage the ordering, preparation, and presentation of graduate gifts.
• New Student Orientation: Prepare and mail the department welcome letter and information packet. Order, package, and present new student gifts at orienta