Program Coordinator - Medical Education

Overview

Works closely with the Department of Medicine (DOM) vice chair for education to support the academic mission and professional development of the residents and faculty within the DOM. This includes working jointly with UME, GME and CME offices, the executive assistant to the Chair of medicine and representatives from all sections within the DOM.

Responsibilities

Acts as the primary point of administrative contact and coordination for weekly Medicine Grand Rounds (MGR) and Morbidity, Mortality and Improvement (MM&I) conferences.

Works closely with representatives from each of the 20 sections within the DOM to schedule speakers for MGR. Interacts with each speaker to gather information for upcoming presentations and assists in coordinating travel and hotel arrangements with both the speaker and the sectional representation. Ensures that Conflict of Interest disclosures are completed and that all necessary reviews of presentation materials have occurred.

Promotes regularly scheduled series (RSS) via mailings, calendars, website advertising and notices in institutional communications for both Dartmouth College and DHMC.

Manages participant evaluation process for MM&I and MGR, including data entry of evaluations, uploading of CME credits, and providing feedback to internal and external speakers.

Ensures that the CME database for faculty and others is accurate and up to date. Runs CME reports for tracking participation in CME events.

Oversees food preparation for MGR and MM&I conference each week to include food shopping, as necessary, and conference set up/clean up.

Assists in coordination of education programs in DOM as determined by the Vice Chair and Chair of Medicine.

Facilitates meetings, events and functions for the vice chair of education. Maintains vice chair calendar and drafts conference materials for vice chair review.

Provides administrative support for the DOM Advisory Council for Education.

Coordinates the Teaching Awards programs (such as internal DOM awards, Gerber, Zaslow, Almy, and Chairs annual awards).

Performs other duties as required or assigned.

Qualifications

• Associate’s degree with 3 years of experience (at least 2 of which are supporting an executive or comparable level position), or the equivalent in education and experience required.
• Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite, Concur, and most social media platforms required.
• Exceptional written and verbal communication skills required.
• Exceptional proofreading skills required.
• Ability to work independently, assess priorities and organize workload required.
• Must have the ability to take initiative, but also coordinate in a team.
• Must have ability to recognize, set and fulfill high standards and have strong attention to detail.

Required Licensure/Certifications

• None