Program Coordinator II, Recruitment Operations

Job Title

Program Coordinator II, Recruitment Operations

Agency

Texas A&M University

Department

Undergraduate Recruitment

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Program Coordinator designs and supports matriculation programs, plans and executes events like the L.E.A.D. Summit. The Program Coordinator will supervise peer recruiters, manage their hiring, training, and communication efforts. This role includes maintaining knowledge of admissions and university policies to effectively engage with prospective students and parents. It also supports administrative strategies and manage expenses for recruitment events. Lastly, this position will compile program statistics and participate in training and conferences to enhance recruitment operations.

What You Need to Know

Salary: $45,000.00 - 52,000.00/annually (Compensation will be commensurate to selected hire's experience) 

Cover Letter & Resume: A cover letter and resume are strongly recommended

Position Details: Occasional work beyond normal office hours and/or work on weekends required. Position is located onsite at the Texas A&M University, College Station, TX campus.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of event management, management, program planning, higher education experience with student life, or relevant experience working with prospective students in recruitment efforts for undergraduate students.

Preferred Qualifications: 

• A State of Texas class “C” vehicle operator’s license or ability to obtain within 30 days of employment.

• Master’s degree in Higher Education, Social Work, Business, or related field.

• More than five years of experience

• Previous experience and familiarity with Texas A&M and experience supervising student workers.

• Ability to speak Spanish and English.

• Knowledge and understanding of FERPA and SLATE.

• Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules, and policies.

Knowledge, Skills, and Abilities:  

• Ability to work as a team member in a dynamic organization, possessing a positive attitude and is customer service oriented.

• Ability to perform accurately in a detail-oriented environment with good interpersonal communication skills.

• Ability to organize and make decisions.

• Ability to work well under pressure in a team environment.

• Must be self-motivated with the ability to coordinate and attend meetings and conferences at times beyond usual working hours.

• Ability to multi-task and work cooperatively with others.

Essential Duties/Tasks

Planning and Coordination

• Proposes, organizes, and executes a broad array of dynamic events, both on-campus and off-campus, which include managing publications, accommodations, itineraries, meals, and speaker selections for activities such as L.E.A.D. Summit and admitted student banquets across the state of Texas.

• Coordinates logistical aspects of these programs, manages hotel reservations, and handles vendor invoices.

• Manages program expenses and provides budget updates, ensuring expenses stay within projections and addressing any discrepancies.

• Cultivates and maintains strong relationships with all stakeholders including clients, university staff, and outside vendors to ensure collaborative program success.

• Maintains accurate records and adheres to risk management requirements.

• Manages multiple projects effectively to directly contribute to the enriched experiences and successful matriculation of prospective students into the university community.

Supervision

• Supervises peer recruiters, oversees their hiring, training, and ongoing team management.

• Manages the scheduling of peer recruiter pre and post program support, call campaigns, speaking engagements during on-campus experiences wit