Program Coordinator - Health Careers Opportunity Program

Job Summary

Under the direct supervision of the Program Manager, and under overall direction from the Principal Investigator/ Program Director, the Program Coordinator provides support services such as data entry and distribution, student case- management and report preparation for special projects generated by the program. The program coordinator, whose duties will focus on support for all areas of the program, will assist the Program Manager with sequence of daily operations, programming activities and budgetary tasks for the program.

Essential Duties and Responsibilities:

• Assists in the management of complex details and advanced administrative assignments, including data gathering, monitoring deadlines, and conducting follow-up, especially with student outcomes.
• Supports Case Management and direct student support through program planning and implementation
• Supports the preparation and updating of policies and procedures, budgets, and other documents related to program
• Organizes program meetings and preparation of meeting agendas and minutes
• Assists in the preparation of progress reports at various levels (student, program ) and to various stakeholders.
• Assists in the development, maintenance, preparation and submission of financial records/reports, such as budgets and expenditure reports/modifications and grant applications.
• Responsible for occasional updating of program.
• Performs other duties as assigned.

Qualifications/Requirements:

EDUCATION:

• Regionally accredited bachelor’s degree required; and/or equivalent of combined education and experience in the related field; Masters preferred.

EXPERIENCE:

• One to two years executive administrative experience, grants management, and/or supporting a University research program
• Understanding or direct experience with health professional programs

KNOWLEDGE/ABILITY/SKILLS:

• Demonstrated ability to plan, coordinate and schedule various office
• Strong proficiency with MS Office: Word, Excel, PowerPoint, Outlook, Teams, along with information technology
• Demonstrates knowledge of the project or program coordination including initiating, planning, executing, monitoring/controlling, and closing processes.
• Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time
• Interpersonal skills to establish and maintain effective working relationships with
• Strong verbal and written communication
• Ability to work as a team
• Ability to make sound administrative/procedural decisions and

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks; environment may be busy at times. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

 Special Requirements:

• COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicin