Program Coordinator for Strategic Initiatives

Job Title:

Program Coordinator for Strategic Initiatives

Job Summary:

The Program Coordinator for Strategic Initiatives is responsible for organizing, streamlining, and overseeing projects for key Provost’s Office initiatives to help recruit and retain students and prepare them for professional success. Working closely with faculty, students, and institutional partners, the Program Coordinator will also ensure initiative efforts enhance students’ immersive learning opportunities and foster community building and engagement through various career development opportunities, including internships, faculty and alumni mentorships, research assistantships, and on-campus events. The Program Coordinator will work with campus departments to facilitate external partnership development, nurture student support services, track data and report on program performance, and expand professionally relevant co-curricular experiences. This role will also generate new avenues for transfer programming, engagement, and community building to support students who participate in these initiatives.
Under the general supervision of the Provost or their delegate, the Program Coordinator is responsible for day-to-day administration and program development and growth, event planning and execution, program promotion, and specific student recruitment, engagement, and onboarding initiatives as assigned. Working with faculty and Career Services, this role coordinates the development and scaling of external partnerships and field-specific internships and research assistantships. The Program Coordinator will work directly with the appropriate staff and on-campus partners to ensure that all components of the strategic goals of the initiatives, as directed by the Provost and administrative advisory council, are being met.

Full Job Description:

Event Planning

• Program Events: Plan, organize, and execute program events, including conferences, workshops, and networking sessions. Ensure successful execution and alignment with program objectives. 
• Program Development: In coordination with partners like Career Services, CASA, Student Life, and Admissions, develop new event programming opportunities for student engagement. Partner with existing programming sources (e.g., Honors College, Silk Speaker Series) to identify opportunities for career-relevant student experiences.

Recruitment and Promotion

• Application Process: Work with the admissions office to review and streamline the application process for Provost Office initiatives (Mellon, Horizon, etc), ensuring that students have access to needed resources and information.
• Program Recruitment: In partnership with SEM, provide support for recruitment and promotion efforts, including campus visits and presentations to prospective students. Maintain and build relationships with new recruitment channels.
• Website and Informational Material: In partnership with OMC and SEM, guide the development and maintenance of program initiative websites and create informational materials for students, faculty, and counselors.
• Marketing and Outreach: Together with institutional partners, develop marketing and outreach strategies to promote the program initiatives to potential students.
• Transfer Articulation: Work closely with the Registrar’s Office and the deans, faculty, and staff of the three undergraduate schools to update articulations agreements with top feeder schools. Coordinate with SEM to ensure transfer pre-advising is effective, efficient, and responsive to student needs.

Student Engagement and Retention

• Student Onboarding: Ensure that students entering program initiatives transition smoothly, facilitating resources with all necessary institutional pathways, including admissions, advising, mentorship, and more.
• Student Engagement: Create, facilitate, and coordinate new engagement and retention event opportunities for students, including cohort-building, fostering mentorship by facilitating collaborative opportunities between students, developing faculty and community partners, and collaborating with community organizations and campus partners to create enriching and inclusive engagement opportunities that foster belonging and connection among students.
• Student Retention: Track and respond to the impact of engagement opportunities on student satisfaction and program participation. As part of assessing efficacy, implement retention metrics and feedback loops to measure effectiveness and evaluate the success of engagement and retention strategies to make data-driven adjustments that meet evolving student needs.
• Community Building: Convene monthly meetings to support the students’ sense of community; actively assess