Program Administrator

ESSENTIAL FUNCTIONS: Executive Scheduling Support

• Daily agenda and calendar maintenance as requested 
• Meeting scheduling coordination, including but not limited to All Hands, QBRs, weekly, bi-weekly, monthly and quarterly team meetings
• Travel and expense report support  
• Additional duties may be assigned, and functions may be modified, according to business necessity.

PROGRAM IMPLEMENTATION SUPPORT

1. Support PMOs Sr. Program Manager with planning and coordination of projects and programs across GS&S and other teams as needed  
2. Take the lead and track assigned projects using program management tools, while keeping all members of the team up to date with relevant information
3. Efficiently communicate program and task progress and follow ups with team members to ensure maximum efficiency
4. Schedule and organize meetings and maintain agenda for PMO
5. Support the Sr. Program Manager with the preparation and updating of program documentation 
6. Keep updated records/registers and create/update reports and proposals
7. Ensuring implementation of policies and practices
8. Create presentations, summaries and helping materials to ensure excellent communication within the business
9. Ensure all important stakeholders' information is filed in the agreed filing system
10. Develop good working relationships with both internal and external stakeholders
11. To understand the operational needs and SLA requirements for his/her region.

DATA MANAGEMENT SUPPORT

• Supporting the Global Data Manager in Developing and maintaining inventory of all dashboards/automated processes/apps set up 
• Develop weekly report of usage metrics and performance metrics 
• Record keeping of bugs being reported and fixes being implemented
• Record keeping of improvements required and implementation suggestions 

DOCUMENT MANAGEMENT SUPPORT 

• Setting up the document inventories 
• Maintenance of the registers, and follow ups with the people in the document review process

COMPETENCIES (as demonstrated through experience, training, and/or testing):

• Clear Communication Skills
• Strategic Thinking (Planning & Forecasting)
• Relationship Building & Networking
• Customer satisfaction
• Excellent Keyboard Skills
• Knowledge of Microsoft Office Packages
• Ideal basic knowledge on Power BI 
• Self-Management and Decision Making
• Working in a global team
• Experience in working in international environment is a pre

MINIMUM HIRING STANDARDS:

• Right to work in the USA
• Minimum 5-year checkable work/education background
• Good IT skills
• Possess excellent Interpersonal and communication skills
• Excellent organizational skills (Time management)
• Pro-active approach. Confidence to suggest and organize better ways or working
• Attention to detail
• Proactive problem solver
• Self- starter

Additional

• Previous administration/coordination duties
• Ability to use SharePoint
• Flexible working hours
• Location South Bay Area
• Minimum of three days per week in the office

Benefits

• Full Healthcare / Vision & Dental
• 401(k)
• Paid Time Off and Paid Holidays

  EOE/M/F/Vet/Disabilities #AF-PSIL

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.