Program Administration Analyst

Department

SING Global - International Collaborations & Programming

About the Department

UChicago Global advances the University of Chicago’s strategic priorities abroad and creates opportunities for global collaborations. Located in the Office of the Provost, UChicago Global maintains a unique bird’s eye view of the University’s engagement across academic units and around the world. UChicago Global offers a collection of programmatic and operational best practices, seed funding for collaborative research, safeguards to ensure compliance, and a deep understanding of the global landscape.

Job Summary

Reporting to the Senior Associate Director for Global Partnership, the Program Administration Analyst supports the development and coordination of the University of Chicago’s global partnerships by conducting background research, analyzing opportunities, and coordinating administrative processes. This role aids in the review, tracking, and renewal of international memoranda of understanding (MOUs), ensuring accuracy and compliance in coordination with the Office of Legal Counsel and campus stakeholders. The Program Administration Analyst identifies potential funding sources to support global faculty research, contributes to federal reporting requirements, and maintains data related to the University’s international engagement. Strong writing skills, attention to detail, and the ability to synthesize information into clear communications and briefing materials are essential. This position performs routine assignments related to academic, research, clinical or administrative programs.

Responsibilities

• Supports federal compliance by coordinating the review process, tracking, renewal, and reporting for the University’s institutional memoranda of understanding.
• Compiles required information from University stakeholders for the Department of Education’s Section 117 Foreign Gift and Contract Report.
• Coordinates administrative processes and guidelines across campus with unit administrators and the Office of Legal Counsel.
• Conducts background research and analysis on requests for partnerships from external parties.
• Provides University staff and faculty with resources available on campus and works to surface opportunities for revenue-generating engagement with students and the campus, networking, and research collaborations, among other opportunities, to those units.
• Drafts memos and written documents and contributes to the creation of briefing materials, presentations, and reporting for executive leadership.
• Researches potential external funding sources that support global faculty research initiatives.
• Maintains UChicago Global’s inbox and coordinates required responses.
• Coordinates inputs for UChicago Global’s monthly newsletter and supports communications efforts that highlight the University’s global engagement.
• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
• Uses general understanding and experience to administer the delivery of program participation and/or beneficiaries.
• Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to UChicago Global, including its contact management system, Zoom.
• Proficient in the Microsoft Office Suite.

Preferred Competencies

• Knowledgeable, energetic and passionate about research and global partnership.
• Achieves objectives with minimal direction
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Work effectively across the University, including faculty and staff across units.
• Work as a sole contributor as well as collaborate with others in a cross-functional team environment.
• Possess the skills, take initiative, and proactively anticipate organizational needs.
• Cultural sensitivity and strong emotional intellig