Professional, Relocation Project Manager

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Relocation Project Manager

The position of Relocation Project Manager, is responsible for the coordination of the Project MAC work requests/orders and assisting with the development of scope and schedule for projects, planning and managing moves or reconfigurations, and will report to the Sr. RPM.

Proactively manages issues and provides a single point of contact for all MAC project work orders and move related or reconfiguration activities to be performed in a manner consistent with Jones Lang LaSalle’s policies and procedures.

This position assists with developing and implementing project move plans and budgets in collaboration with JLL Teams.

Work Orders (Corrigo):

• Manage the Corrigo work order system from approval to close out

• Manages and coordinates JLL’s on site third party vendor

• Review, revise, reconcile and verify invoices within the time frame specified by accounting

• Prepare/update project and work order status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials

• Assure completeness of all JLL internal and client project administrative close-out activities in Corrigo

Move & Furniture/Project Management:

• Manage all relocation and reconfiguration activities on account or for specific projects; incorporating and creating “best practices” as possible

• Ensure all relocation/reconfiguration activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures

• Ensure operations manual is in place and updated (on account)

• Provide a single point of contact for all relocation/reconfiguration project activities for client, regularly update client with updates to scope, schedule, and budget as necessary

• Facilitate and document project meetings with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned

• Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders

• Develop and implement relocation/reconfiguration project plan and budget through collaboration with the facility manager, project manager and construction manager; as required procure and manage move labor, including vendor/contractor RFP, bidding process, evaluate proposals and recommend selection of vendor/contractor

• Manage supporting suppliers

• Perform data input into ARCHIBUS (or other CAFM) to maintain occupancy information (if applicable)

• Develop and deliver required project specific reporting, and BU surveys

• Coordinate schedule, budget and scope as necessary with various service providers

• Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions, organize move orientations, and resolve post-project issues

• Functions as a subject matter expert for a specific product or MAC or project service

• Understands RFP/RFQ documents, contract and proposal terminology

• Estimates proposal pricing as it relates to man hour assignments per specific project sub-task or price whole project depending on size

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Client Communication and Management:

• Responsible for developing and implementing the detailed communication plan with client

• Exhibit strong verbal communication skills at all levels of the client organization and across the extended project team   

• Meet or exceed client expectations by focusing on client