Professional Development Assistant

With eleven offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.

Are you ready to launch your career in a dynamic, forward-thinking professional services firm? Manatt, Phelps & Phillips LLP is seeking a passionate Professional Development Assistant to join our collaborative team which can be based in Los Angeles, San Diego, or our New York offices. In this role, you’ll work at the heart of our nationally recognized firm, supporting innovative training and performance initiatives for our talented professionals. If you thrive in a fast-paced environment and are eager to make a meaningful impact from day one, we invite you to become part of Manatt’s commitment to excellence and professional growth.

Responsibilities:

• Work with the Professional Development Coordinator and Professional Development Senior Specialist to support the Summer Associate and Summer Analyst Programs' coordination. This includes working with different office representatives to determine best practices and facilitate seamless transitions into the firm for each new professional.

• Provide administrative services for Professional Development (PD) including scheduling programs such as webinars; tracking enrollment and attendance status; managing and posting materials, booking instructors and facilities; doing physical setup and tear down; preparing rosters and course files; and coordinating pre- and post-program items.

• Provide Zoom Webinar technical support throughout sessions, monitoring and tracking attendance, assisting the facilitator(s) with the content flow, reading off the continued legal educations (CLE) codes, etc..

• Support professional development teams as requested on subject matter trainings, academies, mock style interactive programs, and more.

• Assist with the management of CLE administration, coordination, and accreditation of internal and external events, including completing applications for additional jurisdictions as needed; Issue CLE certificates as required, track attorney MCLE compliance, providing individual reports to attorneys.

• Update and maintain Intranet pages.

• Maintain department mailboxes to help ensure timely response.

• Assist with maintaining training calendar (vi and UniversitySite), events, holidays, and program attendance.

• Support and assist in the Performance Review process for professionals, including updating viEvalWave software, preparing status reports, converting docs to pdfs, developing e-binders for review committees and leadership.

• Schedule review meetings for the Group Manager Review Committee, Performance Review Committee, and Associate Review Committee.

• Maintain updated tracking sheets, templates, communications, and folders for each review process, and maintain user groups in viWave for Real-Time Feedback and performance reviews.

• Support and assist with the Real Time Feedback (RTF) tool, including preparing status reports, creating process documentation drafts, etc.

• Assist with scheduling and production of orientation and integration materials for professionals.

• Assist with other administrative duties and Talent Management projects as assigned.

Qualifications and Skills:

• Bachelor's Degree required
• High level of organization with exceptional attention to detail, excellent problem-solving skills, a results-focused approach and outstanding project management skills, as the position requires constant attention to detail and accuracy
• Ability to juggle and adjust to multiple competing priorities
• Strong written and verbal communication skills
• Strong interpersonal skills as a relationship builder who can flex work style and adapt to the styles of others and work across teams
• Strong self-initiative with an eagerness to learn, roll up sleeves, and pitch in
• Ability to work independently and as part of a team with a positive can-do attitude
• Advance use of computer programs including Microsoft Office – especially Word, Excel, and PowerPoint
• viGlobal (viEval/ viCLE), Captivate, UniversitySite or Workday experience a plus

The base annual pay range for this role is between $57,000-$62,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also tak