Production Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

Production Coordinator

 

The Production Coordinator plays a key role within the BCD Live Production & Content team, providing technical and operational support for live and virtual events. This position works closely with the live production team to manage the technical pre-production aspects of each event, ensuring seamless execution.

 

The ideal candidate is highly organized, detail-oriented, and proactive, with a strong foundation in project management. They thrive in a fast-paced environment, demonstrate exceptional problem-solving skills, and maintain a service-first mindset.

 

As a Production Coordinator, you will: 
•    Plan and execute two to three small-scale broadcasts and in-person events per month, including diagramming in Vectorworks, scheduling, equipment and labor procurement, and logistics coordination.
•    Manage and operate the BCD studio and location studio events.
•    Oversee the technical execution of virtual events across platforms such as Zoom, Brightcove, and Microsoft Teams.
•    Prepare, test, and maintain BCD-owned equipment for events.
•    Organize and maintain equipment storage areas to ensure efficiency and accessibility.
•    Provide on-site event support, including technical directing and show operations based on experience.
•    Act as a client liaison when necessary, offering technical expertise and real-time problem-solving for on-site adjustments.
•    Assist Senior Production Managers and the Director of Event Management in executing larger-scale events.

You are good at: 
•    Verbal and written communication.
•    Multi-tasking and thriving in a fast-paced, start-up-style environment.
•    Working under tight deadlines and quick turnarounds.
•    Communicating calmly and professionally in high-pressure situations.
•    Microsoft Office Suite (Excel/PPT etc.), Keynote, Mac operating systems.
•    Lifting up to 50lbs and working with equipment and large cases.

 

You might also have:
•    Vectorworks experience 
•    Strong proficiency with Microsoft Excel 
•    Prior experience in technical operations and/or production management.

 

You should know:
•    This is a hybrid role, requiring three days per week in the Chicago office with on-site travel as needed.
•    Travel for this role is approximately 30-50%.
•    Our peak season currently falls in Q1, during which time blackout dates apply for time-off requests.
•    A valid driver’s license is required.
•    A bachelor’s degree or equivalent work experience in theater or live events is required.
•    Standard working hours are 9:00 AM - 5:00 PM, with a one-hour break.
•    Covid vaccination may be required for this role.
 

 

#LI-KW1  

#LI-LZ1