Production Administrative Assistant

Posting Title: Production Administrative AssistantReports To: Production Administrative Supervisor Location: San Jose, California Salary Range: $25.00/hour to $30.00/hour  Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.WHO WE AREFor more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always—always—do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. THE PRODUCTION TEAM The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. ABOUT THE ROLEThe Administrative Assistant provides daily support to the office-based Production team. Production manages union and field-office employees responsible for building CEI’s projects, coordinating between the IBEW and job sites as needs vary and change.  

• Coordinating union manpower needs daily via email, phone and in person 
• Requesting new manpower from local union halls 
• Dispatching union employees to jobsites 
• Updating manpower board for tracking purposes 
• Greeting union new hires, provides new hire paperwork and completes onboarding process 
• Sending out daily communication regarding all union manpower changes 
• Updating Check Sort program, assigning locations to payroll checks for delivery to jobsites 
• Coordinating special check requests with Payroll 
• Completing various forms and paperwork 
• Completing other administrative duties as assigned 

 ABOUT YOU

• Clear communications skills, and flexibility to prioritize tasks
• Good systems skills including MS Word and Excel 
• Can-do attitude and desire to learn how to contribute to the project

 MINIMUM QUALIFICATIONSAny combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying. Education: High School Diploma or GED required. Some college preferred.  Licensure/Certifications: None required.   Experience: Two (2) years’ experience in the construction industry desired.  *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship #LI-SA1 PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the