Procurement Specialist

Posting number: GSD27002 PSA

Department: Administration - General Services

Job classification: Procurement Specialist

Posting type: **PSA** CLASSIFIED-EXEMPT WITH ONLINE APPS

Categories: Business

Summary

This position is a full-performance procurement position in the Business Management Section of the General Services Division. Under general supervision and in an environment where priorities are ever-changing, this position performs advanced-level purchasing of a wide variety of goods and services, ranging from small dollar purchases to multi-million dollar design and construction contracts that require great attention to detail and knowledge of AIA documentation.

This role is responsible for overseeing the competitive bid process, reviewing and awarding purchase orders, ensuring compliance with state purchasing laws.

Daily responsibilities include ensuring requisitions are accurate and compliant, researching potential vendors, preparing the appropriate documents, scheduling pre-bid meetings and bid openings. Also responsible for tracking and monitoring Agency and Central purchase orders. Reviews requisitions while working directly with GSD requestors to prepare complex specifications for needed goods and services while ensuring we follow procedures for competitive bidding. Will be responsible for resolving any purchasing issues for internal staff as well as assisting vendors.

This position is also charged with having a P-card, monthly reconciliation and meeting imposed deadlines. 

The work this position is responsible for requires specialized knowledge of state purchasing laws, strong analytical and organizational skills, and the ability to communicate effectively with differing personalities and experience levels. Preference will be given for having previous experience working in wvOASIS performing procurement functions.

Click The APPLY Link To Apply Online. 

Examples of duties

• Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition.
• Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports.
• Records order and requisition number and delivery data.
• Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased.
• Advises agency officials on purchasing procedures; changes in commodity specifications.
• Conducts market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities.
• Assists in developing minimum standards and specifications for new commodities.
• May oversee annual physical inventory control.
• May assign and review work of subordinate personnel; may train others.
• May review, audit, and pay invoices.
• May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts.
• May review and sign purchase orders.

• Knowledge of the State purchasing laws, rules and regulations.
• Knowledge of the principles and practices of volume purchasing of goods and services.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of inventory control procedures.
• Knowledge of records retention and disposal.
• Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to operate a forklift may be required for some positions.

Qualifications