Procurement Administrator

The Company

Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.

The Position

Procurement Administrator

Job Summary

This position is responsible for procurement responsibilities for the industrial team as well as the other departments managed out of the Norfolk facility.  Besides the procurement duties, this position will be assigned to the main office receptionist area and will also have office administration duties.      

KEY RESULTS AREAS / PRINCIPAL RESPONSIBILITIES:

Within the framework of instructions given by the supervisor, this position has a two-part principal responsibility to include inventory checks, ordering/reordering, writing purchase orders, managing the front office and common areas, managing the cleaning services and uniform program, welcoming visitors, and answering and directing incoming phone calls.  

 

DIMENSIONS / FACTS AND FIGURES:

• Office Administrator duties ~ 50%

• Procurement ~ 50%

NATURE AND SCOPE OF ACTIVITIES:

Procurement duties include, but not limited to:

• analyze costs, review, and make recommendations to negotiate better service and cost

• validate all procurement orders and ensure it matches the invoices

• resolve any price disputes

• update vendor/supplier information in accounting systems

• Generate and receive PO’s

• Forward PO’s to suppliers

• Record keeping of raw material data 

• Procurement of all non-maintenance supplies/equipment including Capex projects

• Meet with suppliers

• Send RFQ’s out for supplies requiring 2 quotes

• Liaison with the regional PPM/RCM on category purchases

• Primary liaison between Accounts Payable and Finance departments

• Monitor P-card purchases and reconcile statements as per corporate guidelines

• Basware - ensure that invoices are coded in a timely manner

• Assist Purchasing department with corporate initiatives 

Administrative duties include, but not limited to:

• Take ownership for the security of the front office entrance, and make recommendation and improvements to the visitor experience

• Ensure all visitors sign in the Visitor Log and receive a badge

• Answer and forward all incoming calls to the appropriate department

• Retrieve the incoming mail daily and distribute accordingly, make new mailboxes for all new hires, and manage mailboxes to ensure it is up to date