Prevention Assistant - Liberty, NY

The Cornell Cooperative Extension Sullivan County (CCESC) Complete Youth Prevention Education Program (CYPEP) Assistant provides secretarial/clerical/administrative support to the CYPEP Program and Program Manager. Responsibilities include diversified duties including receiving and greeting customers and providing basic information, registration and support for coordination, scheduling, implementation, data collection and entry for assigned programs and events, handling mail, monitoring, ordering and stocking supplies. Arrange facilities use and work with risk manager to ensure appropriate insurances and agreements are in place. Maintain program data. Perform word processing, desktop publishing, and social media platforms to create, edit, format, and produce announcements, reminders, calendar events and invites, reports, office forms, directories, correspondence. Prepare various educational. Perform routine data collection, entry, and compilation. Arrange straightforward meetings, appointments, and travel.

This is a part time, 20 hours per week, benefits eligible, non-exempt position.

    

Required Qualifications:

• High School diploma or equivalent with experience relevant to the role of the position.
• Ability to meet regular travel demands of the position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
• Ability to work flexible hours, including early mornings, evenings, and weekends, as appropriate.
• Ability to demonstrate positive customer service skills, good communication skills and work well in a busy, fast paced, limited income urban and rural program settings.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate Supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. 
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Commitment to working in limited income rural and urban settings with diverse program participants in their surrounding communities.
• Computer Skills: Proficiency with Microsoft Office suite, specifically Work and Excel, and basic database and internet software.
• Ability to read and interpret documents such as instructions and procedure manuals.  Ability to write routine correspondence.
• Ability to consistently and correctly perform basic arithmetic.
• Ability to speak effectively with external customers and employees.
• Ability to regularly carry supplies and equipment with or without reasonable accommodation. While performing the duties of this job the employee is frequently required to talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.

Preferred Qualifications:

• Familiarity with Sullivan County.
• Experience with Cooperative Extension or other similar educational organizations.
• Ability to relate effectively to co-workers, advisors, community and professional leaders.
• Ability to identify and utilize program resources from the organization and the community.

Responsibilities/Essential Functions: 

Coordination/Operation - 95%

• Provide administrative and clerical support for the CYPEP program, Association office, staff and program participants.
• Responsible for preparing/typing reports and letters in a timely manner, answering phones, document and program resource collating & copying, filing, faxing, and computer work.
• Greet visitors and maintain pleasant relationships with the public through a variety of contacts – walk-in office visitors, telephone, e-mail, and written correspondence. 
• Direct callers and visitors or provide basic information about programs and events and make community referrals on a daily basis for a variety of needs for the community, agencies, churches, school districts, government and individuals.
• Coordinate office procedures including:  opening and closing the office; taking and relaying messages to staff and customers and collecting/preparing forms, reports, staff meeting agendas and minutes, etc.
• Collect, enter and edit contact and program