Build the Future with Us — EquipmentShare is Hiring a Pre-Construction Project Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Pre-Construction Project Specialist to support our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. A Pre-Construction Project Specialist is to support the front-end planning and coordination phases of Construction Projects.This role is an essential part in ensuring a seamless transition from Planning to Execution by managing drawings, meetings, coordination with stakeholders, and supporting the overall pre-construction process. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen understanding of construction approval procedures. The individual will play a key role in managing nationwide expansion efforts and supporting the Construction, Real Estate, Architecture and Engineering teams on corporate projects and retail facilities. This position is fully remote.

Salary range: $83k-92k. Factors including past experience and location may affect final compensation rate. 

Primary Responsibilities

• Assist in preparation and management of project documentation and coordination with the AHJ’s and their varying restrictions, guidelines, requirements, and meetings.
• Effectively communicate and negotiate Owner's requirements with various governmental agencies to secure permits and approvals for construction, operation, and maintenance of facilities. This includes temporary workspace agreements, licenses, and other necessary permits. 
• Utilize your previous experience in zoning and land divisions to navigate regulatory processes. Work with local zoning regulations and coordinate land division approvals as needed
• Manage multiple projects simultaneously, ensuring that all necessary pre-con meetings, hearings, permits and approvals are acquired within established timelines. Coordinate with internal teams and external partners to meet project objectives and deadlines
• Utilize established policies, procedures, and processes to perform work efficiently and accurately. Maintain up-to-date knowledge of relevant codes, regulations and compliance requirements.
• Represent the company at public meetings before governmental agencies, municipalities, zoning boards, townships, county commissioners, and similar organizations. Articulate project details and address any concerns to gain necessary approvals
• Demonstrate exceptional organizational skills by managing documentation, correspondence, and forms related to permits and approvals. Communicate effectively with internal and external stakeholders.
• Work with the internal Insurance team to process requests for certificates of insurance and posting of bonds by completing and submitting appropriate forms in accordance with regulatory guidelines.
• Read and interpret real estate documents, legal descriptions, and construction-related drawings to ensure accurate compliance with permit requirements
• Aid the Architecture + Engineering team in ensuring building environments meet all local codes, ordinances and regulations.
• Participate in occasional site visits to:
• Meet with local AHJs, Consultants, Providers, CPMs (ES’s internal Construction Project Manager), OPs (ES’s internal Operations Department) and/or other related parties as it pertains to full and properly planned pre-construction activities. 
• Ensure (pre-construction) compliance with documents and specifications
• Coordinate with Architects, Engineers, CPMs, and other entailed teams to ensure timely delivery of project requirements. 
• Schedule and coordinate pre-construction meetings, site visits, and stakeholder presentations
• Communicate with consultants, subcontractors, vendors or other associated parties to gather necessary documents, bids, and compliance information. 
• Identify and escalate project hurdles, risks, delays, or discrepancies to relevant team members. 
• Provide administrative and logistical support throughout the pre-construction process. 
• Perform other related duties