Portfolio Operations Talent Team, Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

About Portfolio Operations – Talent and Organizational Performance

Blackstone’s Portfolio Operations team partners with companies to create purposeful, valuable, growth-oriented businesses. Blackstone’s portfolio spans 200+ companies with approximately half a million employees around the world. This platform provides us with unique insights, connections, experience, and opportunities across our companies, creating a powerful flywheel effect. Blackstone backs leading, innovative businesses across sectors and geographies, creating a differentiated, supportive, and valuable ecosystem for our leaders across our portfolio. The breadth and quality of our portfolio provides valuable touchpoints, learnings, and business opportunities for our leaders as they grow their businesses. Blackstone’s Portfolio Operations group — along with our experienced advisor community — is a team of experienced operating executives with expertise across all aspects of an enterprise. As partners to our portfolio companies, we provide both empathy and experience as we help our companies create and accelerate value.

Our Talent and Organizational Performance team partners with businesses to build diverse and fit-for-purpose portfolio leadership and high-performing organizations to drive profitable growth, transformation, and competitive advantage. We leverage Blackstone’s scale, brand, and results track record to enhance deal flow, create the most sterling networks of talent, and deliver value through talent that provides competitive advantage and higher returns.

Role and Responsibilities

The Administrative Assistant role entails providing support and partnership to the Portfolio Operations Talent and Organizational Performance team, primarily the Global Head/SMD.  Responsibilities include:

• Manage heavy calendar scheduling; plan complex meetings, calls and travel arrangements including domestic and international travel

• Coordinate all logistics for internal and external meetings

• Track business expenses and prepare expense reports

• Receive, screen and route all incoming telephone calls, mail and correspondence

• Help team with hosting meetings and events

• Execute contracts on behalf of the team

• Using good judgment, redirect inquiries to other members of team as appropriate 

• Independently determine when to pull an executive out of a meeting to address a different matter the EA feels is urgent and important

• Supervise other employees’ administrative assistants, including training and onboarding responsibilities and/or performance reviews

• Approve expenses under a set amount

• In office 4 days per week, with the option to work remotely 1 day per week if desired

• Role may require some work after regular business hours for time-sensitive tasks

• Ad hoc projects

Qualifications

Blackstone seeks to hire individuals who work well in a team-driven environment, are highly motivated, work hard and smart, have sound judgment and who have demonstrated excellence in prior endeavors. 

The successful candidate should have:

• 7+ years of experience supporting C-suite executives, preferably in a professional-services environment; experience in executive search ideal

• Exceptional interpersonal and communications skills; ability to interact with talent at all levels and of all backgrounds within the firm and beyond its walls

• Meticulous attent