Pharmacy Administrative Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

Working under the supervision of a pharmacist, the Administrative Coordinator I will provide administrative and program support to the Pharmacy Department, primarly the Fred Hutchinson community sites (EvergreenHealth, Issaquah, Northwest Hospital, Overlake, Peninsula) but also South Lake Union as needed. The role will perform key duties with limited supervision, have subject matter expertise for the unit they are supporting and have responsibility for the completion of key tasks in a timely and efficient manner.    

 

This position will be based onsite at our South Lake Union Campus in Seattle. 

 

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

• Create, implement and adjust staffing schedules.
• Manage billing paperwork
• Edit and create correspondence, documents and presentations
• Provide coverage for team members as appropriate for your level of responsibility
• Identify and resolve operational problems
• Schedule travel as needed for team members.
• Maintain the department/program SharePoint page
• Pull data from systems to support the creation of reports.
• Order supplies and other required items.
• Coordinate Community outreach and external communications.
• Budget Tracking and reconciling of expenses.
• Supports the budgeting process (gathering and compiling data, monitoring budget variance, and preparing reports).
• May propose/participate/advise in the development of the program/department/unit's strategic plan.
• Manage and triage incoming requests.
• Serve as a point of contact for the department and liaison to other departments.
• May review time sheets and approve as needed.

Qualifications

Required:

• High School Diploma or equivalent
• Customer Service Skills.
• Ability to work independently and as part of a team as the situation requires.
• Ability to work in a fast paced complex environment.
• Critical thinking skills.
• Ability to communicate verbally in person, on the phone, and in writing in a clear concise and professional manner.
• Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others, and taking on more responsibilities
• Ability to use initiative and sound judgement in carrying out responsibilities
• Strong organizational skills.
• Ability to navigate team and organizational dynamics.
• Proficient with using the MS Office Suite.
• Basic knowledge of medical terminology may be required for certain roles.
• Ability to prioritize concurrent responsibilities and demands for yourself and your work team.
• Ability to leverage resources and creatively resolve problems related to your work team.
• Ability to interpret data.
• Ability to listen, summarize, and document information.
• Ability to quickly and accurately enter data via keyboard (for certain roles).

Preferred: 

• Associate or Bachelor's Degree