People Automation & AI Partner

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. 

As the People Automation & AI Partner at Vanta, you'll be the hands-on builder embedded in our Recruiting and People teams, designing, shipping, and scaling the workflows, agents, and automations that remove manual work across recruiting and People operations so our team can focus on the work that moves the business.

Recruiting is the front door to that talent, and the speed, quality, and consistency of our hiring engine is a top priority for this role. The People team at Vanta is building the infrastructure to hire, develop, and retain world-class talent at scale. We're not just running processes, we're rethinking them. That means bringing in the tooling, AI, and automation capabilities to match the speed and ambition of the company we're building.

What you’ll do as a People Automation & AI Partner at Vanta:

• Design, build, and maintain AI-powered workflows, automations, apps, and agents (Claude, Claude Code, Dust, Zapier) that eliminate manual lift across Recruiting and People operations

• Own Dust agent architecture for the People team: build and maintain agents, skills, and connectors that support recruiters, coordinators, hiring managers, and People partners across pods

• Take team-generated concepts and one-off ideas and turn them into durable, documented, adopted production workflows

• Build and maintain automation across the recruiting funnel, sourcing outreach, interview scheduling and coordination, candidate communication, and offer-to-hire handoffs, as a first-class use case for this role

• Serve as a technical build partner for Ashby-driven workflows, treating the ATS as a primary automation surface alongside Dust and Claude

• Proactively identify automation opportunities across People processes and prototype solutions fast, from AI-powered reporting pipelines to candidate communication workflows

• Partner with People Systems on automations that touch system architecture or data structure, without owning that configuration yourself

• Partner with People Operations on workflow automations that support their process execution

• Partner with broader Recruiting & People Operations teams to structure and maintain the knowledge base (Confluence/Guru) that powers AI agents and automations

• Evaluate, pilot, and implement new AI and workflow tools as the market evolves, with a bias toward tools that meaningfully reduce manual effort for the team

• Establish clear operating patterns for how automations and agents are launched, documented, and maintained over time

• Contribute to team AI fluency by sharing what you're building and what's working

• Build lightweight technical solutions using workflow builders, scripts, and integrations across our recruiting and People tool stack (Ashby, TeamOhana, Juicebox, LinkedIn, Zapier, Checkr, Jira, HiBob, Workday)

How to be successful in this role:

• Hands-on experience building AI workflows, automations, or agents in a business operations context, you've shipped things, not just prompted things

• Experience with Claude Code or similar AI builder/operator environments, beyond AI-assisted writing or research

• Proven ability to translate messy, manual business processes into scalable, adopted workflows or internal tools

• Technical builder instincts in an operations environment; comfortable shipping without a full engineering team behind you

• Experience working inside Recruiting/Talent, People, HR, or Recruiting functions with non-technical stakeholders

• Familiarity with ATS-driven workflows (Ashby or similar) is a strong plus

• Sound judgment on when AI is the right tool versus standard automation, scripts, or process redesign

• Track record of driving adoption of what you build — not just shipping it, but ensuring it sticks

• Comfortable with ambiguity; this role shapes its own playbook and creates new patterns as the function evolves

• Analytical or data science background is a plus

• Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.

• Must be authorized to work in the U.S. without the need for current or future employer sponsorsh