PDS Admin III/Project Coordinator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a PDS Administrative Assistant/Project Coordinator for one of our offices in Sacramento, CA. This role will be providing high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. Skilled in coordinating multiple priorities in fast-paced environments, with strong organizational, communication, and problem-solving abilities. Demonstrates professionalism, adaptability, confidentiality, and a collaborative approach to supporting team operations and project success.

Position Details:

• Filling, printing, calendaring, coordination, document quality control, other admin tasks
• Lead complex and diverse administrative assignments seeing them from conception to completion
• Support other administrative support staff as project continues to grow in size and scope
• Coordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
• Provide assistance with change management process and tracking
• Meets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action items
• Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
• Interacts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groups
• Anticipate business needs, be proactive, troubleshoot problems and take initiative
• Manages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetings
• Ensure that project correspondence and documentation are handled according to a prescribed format
• Support onboarding and offboarding processes and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking

Qualifications

Minimum requirements:

• BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education.
• Strong proficiency and knowledge of computer software, including Microsoft Outlook, Teams Microsoft Word, PowerPoint, and Microsoft Excel
• Ability to communicate effectively with audiences that include but are not limited to management,
• coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective

Preferred Requirements:

• Experience composing and preparing correspondence and reports
• Demonstrated excellent verbal and written communication skills, and experience
• Experience managing multiple and changing demands, details, and deadlines

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the divers