Payroll Specialist

The Payroll Specialist is a member of the Mactac Human Resources team and is responsible for managing all aspects of payroll in a timely and accurate manner.

Responsibilities include:

• Processing payroll accurately and on time for multiple payroll cycles in both the US and Canada.
• Ensuring adherence to federal, state, and local regulations regarding tax withholdings, garnishments, and wage laws.
• Working with the company's vendor in Mexico to ensure payroll is processed accurately and on time.
• Providing payroll backup to other members of the Payroll team, as necessary.
• Collecting, reviewing, approving, and submitting all employee changes, new hires, terminations, and all other payroll adjustments to the payroll provider in a timely manner and in compliance with the law and company policy.
• Reconciling and paying monthly union dues for the company's Vancouver union employees, including any union benefit invoices.
• Supporting Marketing/Sales with the calculation of the Sales Incentive monthly/quarterly payouts for sales representatives and submitting payments timely.
• Processing all quarterly and annual incentive payments timely and accurately.
• Attending training as needed with UKG to ensure you are up to date on all system processes and changes.
• Processing year-end checklist and ensuring accurate balancing and US tax filing via UKG.
• Running accurate and timely payroll reports and providing payroll reconciliation support to the various business functions, including operations, EHS, accounting, etc., as needed.
• Assisting with payroll audits and providing all documents relative to processing and balancing.
• Working with third-party vendors (UKG, Auditors, leave administration, Pay Cards, etc.).
• Supporting reporting in the Business Intelligence tool in UKG for management and accounting.

Qualifications:

• Bachelor's degree in finance, economics, accounting or related discipline AND a minimum of 2 years prior experience in payroll administration is required. In lieu of a degree, a high school diploma/GED AND a minimum of 5 years prior experience in payroll administration is required.
• Prior payroll administration experience supporting a manufacturing environment is highly preferred.
• Prior experience utilizing UKG for payroll is desirable.
• Strong Microsoft Office experience, including advanced skills in Excel, is required.
• Experience utilizing PowerBI or a similar tool for data reporting and analysis is preferred.
• Detail-oriented with the ability to handle multiple tasks.
• Excellent time management skills and able to prioritize work accordingly.
• Self-manager of projects, deadlines, and time.
• Effective communication skills – written, verbal, and interpersonal.
• Ensures confidentiality of all HR & Payroll records.

Scope:

• Decision Impact: Company
• Budgetary (P&L) Responsibility: No
• Direct Reports: No
• Physical Requirements: Prolonged periods of sitting / standing at a desk and working on a computer. Must be able to lift 15lbs at times.
• Management Responsibilities Level: Individual Contributor
• Reports to: Director, Compensation & Benefits
• Location: Stow, OH
• Travel: minimal, up to 10%

Company Overview:

For over 60 years, Mactac has been a leader in the pressure-sensitive adhesive (PSA) industry, offering a full range of adhesive solutions, including acrylic, rubber, hot melt, solvent, emulsion, and UV technologies. As a vertically integrated company with six specialized divisions, we serve diverse markets such as label printing, packaging, retail display, automotive, medical devices, and more. Built on a foundation of innovation, integrity, and reliability, Mactac delivers world-class technology and customer service to provide the best solutions for your adhesive needs.

Disclaimers:

The above information in this description has been designed to indicate the general nature and level of work p