Payroll Specialist

The Payroll Specialist plays a critical role in supporting the mission of the Fellowship of Christian Athletes (FCA) by ensuring accurate, timely, and compliant payroll processing. This role partners closely with Human Resources and Finance to support staff with excellence, integrity, and care while maintaining compliance with all applicable laws and organizational standards.

Fellowship of Christian Athletes is seeking a driven, detail-oriented Payroll Specialist who is passionate about serving others through operational excellence. This role is ideal for a professional who thrives in a fast-paced, mission-focused environment and desires to contribute to a Christ-centered organization that values integrity, teamwork, serving, and excellence. The Payroll Specialist will play a key role in ensuring our staff are supported accurately and consistently sothey can focus on advancing the mission of FCA.

MINISTERIAL DUTIES

These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.

• Agree with, and abide by, FCA's Christian Community Statement.
• Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
• Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly involvement.
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

  ROLE RESPONSIBILITIES

• Process regular and off-cycle payrolls using ADP Workforce Now or other ADP platforms.
• Review, validate, and submit payroll batches in accordance with established payroll calendars.
• Audit pre and post-payroll reports to ensure accuracy, compliance, and data integrity.
• Process payroll corrections, reversals, retroactive pay, and adjustments as needed.
• Maintain accurate employee data including new hires, terminations, compensation changes, and tax information.
• Ensure compliance with federal, state, and local payroll regulations.
• Manage multi-state payroll requirements and resolve tax notices in partnership with ADP.
• Administer wage garnishments, child support orders, and tax levies.
• Reconcile payroll registers, funding reports, and general ledger files.
• Support monthly, quarterly, and year-end payroll reconciliations.
• Assist with year-end processing including W-2 review and corrections.
• Provide timely and professional support to employees regarding payroll inquiries.
• Collaborate with HR and Finance to improve payroll processes and workflows.

COMPETENCIES

• Alignment with FCA's Christian mission and values.
• Commitment to integrity, excellence, and servant leadership.
• Strong collaboration and communication skills.
• Self-directed, accountable, and solution-oriented mindset.

EXPERIENCE

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of three (3) years of payroll experience with hands-on ADP processing.
• Strong proficiency in Microsoft Office, particularly Excel.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of integrity and discretion when handling confidential information