Payroll Specialist

We are people who want to make a difference.

Everything we do starts with people. It’s what makes us different from all other car companies. If you share our belief in the power of people and our passion for human-centric innovation, you will thrive together with brilliant, like-minded colleagues who are committed to making a true difference.

 

Job Summary:    

• The Payroll Specialist is responsible for administering the daily operations of the Charleston, South Carolina Volvo Plant, and other US Volvo hourly payrolls. Thus ensuring all employees are paid accurately and timely for services performed in accordance with IRS, Federal, State guidelines and company policies.

 

Principal Responsibilities:

• Manage daily activities of the payroll function for Volvo US Operations, Inc. and other Volvo companies as needed
• ADP Etime timecard review, training and reconciliation
• Control the receipt and timely processing of the payroll information which includes, but is not limited to the following: 
  • Processing weekly and bi-weekly hourly payrolls with the goal of zero preventable errors  
  • New hire setup review in conjunction with the HRIS administrator 
  • Rate Change review
  • Benefit Deduction audit/review for accuracy 
  • Union Dues audit/payment processing to applicable agency
  • Disability Payments, including, but not limited to 3rd Party Sick pay 
  • Wage Garnishment entry and distribution review
  • Terminations/Final pay
  • Communicate payroll policies & procedures to employees
  • Liaise between ADP, Finance and HR
  • Facilitate the reconciliation of unclaimed property as it relates to state escheat laws 
  • Monitor, review and make recommended changes for ADP Data Import processes and procedures (eTime or Kronos systems)
  • Assist the accounting area with matters pertaining to bank transfers, taxes, stock transactions, company cars, accounts payable, relocations, budgets, and audits, when required
  • Interface with internal/external auditors to ensure ongoing SOX compliance
  • Issue Off Cycle/Manual Checks as needed

Job Specifications: 

 

Knowledge/Requirements: 

• Bachelor’s Degree or equivalent experience
• 5-10 years of experience within a Payroll or similar department. 
• ADP Work Force Now systems experience is required 
• ADP eTime or Kronos experience with General Maintenance/Schedule Set-up is required
• Experience with mass payroll processing include Shift differentials
• Experience with Microsoft Office 
• Strong customer focus and motivation
• Excellent interpersonal and communication skills (both verbal and written)
• Strong team player, ability to work with people at all levels. 
• APA Certification preferred, but not required

 

Competencies/Abilities:

• Continuously works to protect and enhance Volvo’s reputation.
• Carries out all duties and responsibilities with the utmost integrity and consistent with the highest ethical standards.
• Remains flexible and responsive to changing conditions.
• Uses both logic and intuition to reach appropriate conclusions.
• Adjusts behavior style to match the demands of the situation.
• Listens to others; respects their differences.
• Ability to communicate.
• Ability to utilize a PC to communicate, track trends and retrieve relevant information.
• Must be a self-starter.
• Ability to meet deadlines
• Strong attention to detail

 

Competence Requirements

• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Drives results: Consistently achieves results, even under tough circumstances. 
• Self-development: Actively seeking new ways to grow and be challenged using both formal and informal development channels. 
• Builds trust: Gains the confidence and trust of others through honesty, integrity, and authenticity. 
• Manages complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. 
• Optimizes work processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Communicates effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Courage: Steps up to address difficult issues, saying what needs to be said.
• Ensures ownership: Holds self and others accountable to meet commitments.
• Action oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm