Payroll Specialist

Department:

Institutional Finance: Payroll

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Payroll

Position Title:

Payroll Specialist

Job Family Group:

Professional Staff

Job Description Summary:

The Payroll Specialist prepares the Bi-Weekly multi-state payroll information by entering payroll data to the Workday payroll system. This position processing payroll for Non-Resident Alien employees, as well as student employees. Responsible for balancing payroll runs, producing required reports for various departments. Responsible for uploading outside payroll data, such as parking fees, into the Workday System. Accountable for answering questions and requirements about payroll information. May audit records on vacation, sick leave, etc. This position reports to the Payroll Manager.

Job Description:

Job Duties

• Student/Non-Resident Alien payroll processing.  Utilize Glacier software to process taxation for NRA employees.  Execute regular audits to ensure proper taxation.  Process bi-weekly audits to verify min working hours for students. 

• Process bi-weekly payrolls in a timely and accurate manner.  Process off cycle payrolls as needed.  Ensure all payrolls meet State of Kansas guidelines.   

• Work with time administrators to ensure timely and accurate timesheet processing.  Complete Glacier interviews with all incoming NRA students. Execute monthly reviews of 1042 balances an annual reporting.

• Perform bi-weekly audits to ensure accurate payroll processing.  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Two years of clerical/office support experience.  

• Two years of payroll processing experience.

Preferred Qualifications

Work Experience:

• Experience in using Workday payroll.

• Experience with a multi-state payroll.  

• Three years' experience in performing the work as described here in a university. 

Required Documents

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$21.97 - $30.76

Minimum

$21.97

Midpoint

$26.37

Maximum

$30.76