Payroll Specialist

Jellycat is a privately owned design-led, gift brand headquartered in London. We create innovative luxurious products in the soft toy, accessory, baby and book categories that are loved around the world. We have an established and growing global customer base and we work with our partners to maximize the potential and reach of Jellycat throughout, sharing joy as we go!

As we continue to grow throughout North America, we continue to develop and improve the presence and awareness of our brand.

Jellycat has an exciting opportunity for a hybrid Payroll Specialist role to join our growing Finance Team. The role currently reports to the VP of Finance with a dotted line to the Director of Human Resources.

You'll be:

• Managing and successfully processing accurate bi-weekly payroll cycles for the US and bi-monthly cycles for Canada
• Verifying timekeeping records and ensure accuracy of hours worked, overtime, bonuses, and other compensation elements
• Conducting payroll compliance checks to ensure employees are paid accurately.
• Ensuring accuracy in data entry and payroll calculations through audits while maintaining confidential payroll records
• Staying updated on federal and multi-state labor laws and regulations related to payroll to ensure company compliance
• Setting up and manage out-of-state employee payroll taxes
• Addressing employee inquiries related to payroll, tax withholdings, and other deductions promptly and professionally
• Providing a high level of confidential customer service to internal and external customers
• Generating and maintain payroll reports, payroll-related forms and documentation
• Creating accounting entries relating to payroll and working with financial control team to maintain control account reconciliations
• Providing Finance business partnering for the HR department including budget setting and management in collaboration with VP Finance
• Assist in Collections: Work with the collections team to follow up on overdue accounts, credit note reconciliation, and escalating when necessary to ensure timely payment
• Providing support with designated suppliers on AP and providing accounting support as agreed to support the financial control team
• Assist in processing purchase invoices and preparing all payment runs
• Supporting with year-end audits
• Training operational teams on GL coding

You'll have:

• Associates degree with 2 years’ experience while using a full-service payroll processing system (ADP, etc.) or equivalent experience required
• Multi-state payroll processing experience required
• Ability to work independently and as part of a team
• Apply logical thought processes and organize resources to solve issues and meet commitments
• Ability to manage priorities and workflow
• Strong communication and collaboration skills required
• Ability to work in a high-growth environment, requiring flexibility and adaptability
• High levels of discretion and confidentiality in all dealings within the organization
• Proficient in Microsoft office, especially Excel
• Proficient knowledge of ADP Work Force Now and Time & Attendance, or applicable experience
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to always meet deadlines
• Strong analytical and problem-solving skills

Our Perks & Benefits:

• Discretionary Bonus - All employees are eligible for a discretionary annual bonus based on the success of the company.
• Medical, Dental, Vision and other Benefits - Jellycat offers medical coverage through Blue Cross Blue Shield of MN (along with a generous employer Health Savings Account contribution), dental coverage through Delta Dental of MN as well as vision coverage through DeltaVision. Jellycat also offers company paid Short Term Disability, Long Term Disability, Basic Life Insurance, and the opportunity to elect additional voluntary life insurance.
• Safe Harbor Employer Contributions - Upon eligibility, Jellycat contributes 3% to the 401k investment account independent of the employees' elections for individual contributions.
• Paid Time Off (PTO) - Jellycat offers up to 30 days of combined vacation and sick time at the start of each calendar year.
• Employee Assistance Program - Committed to the health and wellbeing of all our employees, we offer a comprehensive and confidential support program.
• Paid Parking & Building Amenities - Full-time parking space is pr