Payroll Specialist

About the Role 

This position is responsible for supporting the accurate and timely processing of payroll using UKG and Kronos/WFM time and labor systems.  This associate will respond to frequent and urgent requests for information regarding payroll, will be responsible for the administration of payroll, including escheatment and garnishment notifications, maintaining policies and procedures, seeking areas for constant efficiencies and improvements, and supporting the overall processing needs of the payroll department. 

 

Responsibilities 

• Process multi-state and multi-company payroll through UKG, including new hire/termination information, associate changes and other data changes
• Respond to questions from associates and managers regarding paychecks, direct deposit, W-2s, and/or general payroll questions
• Run and prepare reports on a regular basis for Payroll and other departments
• Prepare and administer payroll information for imports/exports from Core HR system and time keeping systems into UKG payroll for processing, assist with quality control and record maintenance to ensure accuracy, service quality and data integrity
• Administer audit checks to validate accuracy of payroll (pre check and post checks)
• Administer payroll check escheatment process and garnishment notifications
• Process special requests and off-cycle payroll checks as needed
• Maintain compliance with payroll laws, regulatory withholdings and company policies and procedures
• Participate in special projects as assigned, including projects involving HCM HR and Finance, Benefits systems and payroll audits
• Assist and back up team members as needed
• Support additional projects as assigned by Payroll Manager and/or Director of Payroll

 

Criteria

• 1-2 years of payroll processing experience
• Strong technical background with UKG payroll system and Kronos timekeeping system, a plus.
• Strong administrative skills, including attention to detail and accuracy
• Excellent organizational, prioritizing and time management skills and the ability to meet deadlines in a fast-paced environment.
• Strong focus to customer service, including the ability to work well with internal and external customers and vendors, as well as a commitment to meeting or exceeding customer expectations
• Advanced excel skills involving but limited to pivot tables, lookups, condition formulas
• Strong sense of business ethics, integrity, confidentiality and accountability
• Must be team-oriented, flexible and support the company’s values

 

 

Our Culture & Values 

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing. Our associates are encouraged to bring their authentic selves to work, so they can be their best and achieve their personal and professional goals.   We make inclusivity a cornerstone of our culture by welcoming associates with diverse cultures and backgrounds and celebrating them, together.  We nurture an open, inclusive environment for all. Our differences—whatever they may be—are valued, explored, and appreciated. Together, we’re creating a more just and inclusive company culture where the only criteria for advancement are: 

• The quality of our work
• The contributions we make to our teams and the business
• Our ability to lead and connect

 

We firmly believe that working in a culture focused on diversity, equity, and inclusion (DEI) spurs innovation, creates healthy and high-performing teams, and delivers superior customer experiences. Outside of WSI, we recognize the importance of playing a part in our communities through partnerships, collaborations, and commitments to a more just and inclusive world.

 

People First 

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available:

 

Benefits

• A generous discount on all WSI brands
• A 401(k) plan and other investment opportunities
• Paid vacations, holidays, and time off to volunteer
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits
• Tax-free commuter benefits
• A wellness program that supports your physical, financial and emotional health

 

Continued Learning

• In-person and online learning opportunities through WSI University
• Cross-brand and cross-function career opportunities 
• Resources