Payroll Manager (Manager, Finance - A)

Build your career while building NYC schools!

The Fiscal Services Division is responsible for developing, planning and monitoring the SCA’s operating budget, creating and monitoring project budgets for all projects, preparation of year-end financial reports and management of banking relationships as well as processing all payments.  Fiscal Services also provides financial reports to OMB which are used to support City bond sales and submits project data to the State Education Department that allows NYC to receive building aid funding.

Job Description Summary

Seeking an experienced and detail oriented payroll manager to lead and manage the day to day workflow of the payroll operations, ensuring payroll and timekeeping is processed on time, accurately and in compliance with regulatory requirements. The payroll manager will report to Finance Director in the Finance Department.

Job Description

Responsibilities include:

• Maintain payroll systems and ensure efficiency in workflows, compliance and accuracy in calculations. Manage and resolve issues relating to payroll production
• Ensures accurate and timely processing of updates to the payroll and timekeeping system including but not limited to new hires, terminations, promotions, demotions, leaves and changes to pay rates
• Ensures compliance with federal, state and local payroll, wage and hour laws, and company policies impacting payroll and timekeeping
• Stay updated on relevant changes in federal and state payroll regulations and ensure company compliance with statutory reporting and filing requirements
• Ability to interpret and implement new legislations impacting payroll
• Maintain, manage and audit the timekeeping and payroll function 
• Facilitates audit by providing records and documentation to auditors
• Establish and maintain working relationships with external benefit providers to facilitate the smooth and efficient processing of employee enrollment and/or changes
• Supervise, mentor and develop team of payroll professionals
• Provides training and timely performance evaluations
• Develop, implement and maintain payroll policies and procedures
• Continuously evaluate payroll systems and processes, identifying improvement opportunities for optimization and automation
• Respond to payroll inquiries from employees, resolve discrepancies, and provide payroll-related guidance
• Communicate and coordinate actively with Operations, HR and Finance to review cross-departmental impacts and account reconciliation
• Prepare and manage payroll related reports, including management reports, reconciliations, third party reports, audit
• Performs special projects or other duties as assigned

Weighted consideration for candidates with the following background:

• At least six years of full-time experience in payroll, preferable mid-large organization
• At least four years of proven experience managing and supervising payroll team
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• In-depth knowledge of Federal and New York State payroll laws, ACA, tax regulations, and labor laws
• Experience with payroll software (UKG preferred)
• Experience with collective bargaining agreements
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Excellent communication and interpersonal skills, with the ability to collaborate across teams
• Strong supervisory and leadership skills
• Proficient with