Payroll Manager

Castleton Commodities International is seeking a highly skilled and experienced Payroll Manager in our Stamford office, reporting to the Executive Director – Global Head of Payroll and Benefits (located in Stamford, CT (USA)). The ideal candidate will oversee and successfully deliver the end-to-end payroll process for all US & Canada based employees ensuring accuracy and timeliness in payments.

The successful individual will be proactive and able to work autonomously, with a strong adherence to tight deadlines and priorities. They will have strong analytical skills, attention to detail, and ability to communicate with stakeholders and employees. They will possess a proven track record of delivering work to the highest standard and will work in close collaboration with other functions / teams within the company including Accounting, Tax and HR.

Responsibilities:

• Oversee and deliver the end-to-end payroll process for all employees, ensuring accuracy and timeliness in payments for multiple pay frequencies.

• Serve as the primary point of contact for the external payroll tax filing partner, ensuring services are delivered in line with agreed SLAs.

• Partner with internal teams to gather, review, and validate payroll inputs, including timesheets, adjustments, variable payments, new hire and termination information.

• Ensure all payroll related records are kept up-to date. Assist with checking, quality control and maintenance of records to ensure accuracy and data integrity.

• Ensure compliance with quarterly and annual tax reporting obligations in multiple states and localities.

• Act as the first point of contact for employee payroll queries, providing clear and professional responses and resolutions, as required.

• Deliver communication to employees on payroll-related matters as required, including payslip breakdowns and any process changes.

• Regularly review payroll processes and identify opportunities for optimisation and efficiency.

• Perform payroll audits, submit reports and payment transfers for approval.

• Partner with Accounting team to ensure payroll journal entries posted to general ledger are reconciled and accurate; assist team members on the reconciliation of the general ledger for all payroll-related entries.

• Support year-end payroll processes, including tax statements and compliance reports.

Qualifications:

• A professional payroll qualification is preferred i.e. CPP (Certified Payroll Professional).

• Bachelor’s degree in Human Resources, Accounting, Finance, or related field.

• Minimum of 5 years of related benefits management & payroll experience, preferably in a multinational corporation. Prior experience in energy commodities or Financial Services preferred but not required.

• Proficiency in Workday or similar Payroll systems.

• Up to date statutory payroll legislation.   

• Strong ability to liaise with relevant authorities for payroll audits / checks.

• Strong experience managing relationships with third party payroll / providers.

• Proficiency in Excel particularly manual calculations, pivot tables, Vlookups.

• Excellent communication and presentation skills.

• Ability to manage multiple projects and deadlines effectively.

• Strong analytical and problem-solving skills.

• A commitment to accuracy problem-solving and organizational excellence.

• Ability to work effectively in a fast-paced, dynamic and high-intensity environment including open-floor plan if applicable to the position, with timely responsiveness and the ability to work beyond normal business hours when required. 

Employee Programs & Benefits:

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits

• Employee assistance & wellness programs

• Parental and family leave policies

• CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.

• Charitable contribution match program

• Tuition assistance & reimbursement

• Quarterly Innovation & Collaboration Awards

• Employee discount program, including access to fitness facilities

• Competitive paid time off

• Continued learning opportunities

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