Payroll Manager

Overview

 

Position Summary

 

This position reports to the Assistant Financial Controller.  Responsible for overseeing and managing payroll functions including the processing of the bi-weekly payroll, maintaining accurate employee profiles at Werfen and through ADP.  Due to growth in the organization, may manage multiple payrolls within multiple Werfen companies. This position will also be responsible for managing the payroll staff, developing and implementing appropriate payroll policies and procedures, and ensuring that these policies comply with local, state and federal regulations. This position will be expected to develop strong relationships with Human Resources and General Ledger staffs.

 

Responsibilities

Key Accountabilities

 

Essential Functions:

• Manages all payroll activities for Werfen US including processing the bi-weekly payroll, maintaining employee profiles at Werfen and ADP and balancing year-end reports and employee records for preparation of W-2 statements.
• Manages and trains payroll staff on payroll related processes, systems, and procedures.
• Assures that tax related withholdings are correct, reflect current rates and comply with government regulations via taxable and non-taxable benefits; attends seminars as necessary to keep current in this area.
• Assures that all non-tax related withholding information particularly 401 (K) plans, medical/dental programs and auto/home insurance are correct and reflect company policies; arranges for vendor payments where appropriate.
• Confirms that payroll entries in the general ledger are accurate by reviewing and correcting the monthly ADP interface to SAP and reconciling payroll related accounts such as relocation advances/loans, benefit Withholdings, etc.
• Responsible for maintaining the time and attendance system.
• Establishes performance goals for staff, develops, and reports on monthly statistics identifying progress toward these goals.
• Strategically re-engineers’ processes and procedures to reduce time/cost/rework and/or increase accuracy/quality.
• Must be able to function as backup for the payroll team
• Researches, analyzes, and resolves complex matters requiring comprehensive knowledge of payroll policies and procedures.
• Handles or assists with audit

Secondary Functions:

• Other duties as assigned.

Budget managed (if applicable)

• N/A

Internal Networking/Key Relationships

To be determined based on department needs, to include interactions such as:

• Human Resources team
• General Accounting team
• Accounts Payable team
• Werfen employees
• External Auditors
• Werfen Internal Audit team (Spain)
• External payroll vendors
• Treasury team

Skills & Capabilities:

 

The ideal candidate for this position will exhibit the following skills and capabilities:

• Excellent organizational skills
• Strong written and verbal communication skills
• Proactive, problem-solving approach
• Independent thinking and analytical approach
• Ability to effectively manage a team.
• Strong written and verbal communication skills with the ability to communicate effectively with all levels of employees.
• Strong analytical abilities to identify sources of payroll issues.

Werfen People Manager Competencies: {applicable if in a People Manager Position)

 

The following competencies form part of the competency model for People Manager at Werfen  and form part of our mindset around People Management and Leadership.  We expect all People Managers of Werfen not only to demonstrate, but also to constantly continue to develop, the following competencies:

 

Building Talent: Planning and supporting the development of individuals' knowledge, skills, and abilities so that they can fulfill current or future job responsibilities more effectively.

 

Customer Focus: Ensuring that the internal or external customer's perspective is a driving force behind strategic priorities,  business decisions, organizational  processes, and individual activities, crafting and implementing service practices that meet customers' and own organization's  needs;  promoting and operationalizing customer service as a value.

 

Decision Making:  Identifying and understanding problems and opportunities by gathering, analyzing, and interpreting quantitativ