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Payroll Coordinator (Bilingual)
Seaboard MarineUnited Statesfull_timeVerifiedPosted 9 Jun 2026
About the role
Long-term employment with opportunities for growth.
We offer excellent benefits including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Medical, Dental & Vision insurance
- Tuition Reimbursement
- Life Insurance
- Supplemental Medical Coverage
- Paid Time Off
- Parental Leave
- Paid Holidays
- Employee Assistance Program
- Flexible Spending Accounts
POSITION SUMMARY:
This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis on compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GEOGRAPHIC REGION:
Please note applicants out of the geographic region for the position applied will not be considered.
QUALIFICATIONS:
Required
- Strong mathematical and logic skills to include number knowledge, counting, computation, and reasoning utilizing algebraic expression.
- Ability to perform payroll functions within two months of employment upon completion of on-the-job training.
- Intermediate to Advanced skills in programs such as MS Word, Excel, and Outlook. (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)
- Must have intermediate to advanced communication skills (speak, read, and write) in English in a business environment in order to communicate at different levels throughout the organization and with exterior organizations, etc.
- Must have the ability to speak, read, and write in Spanish.
- Possess organizational and time management skills with the ability to prioritize and be detail-oriented
- Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
- Ability to work independently with limited supervision, multi-task, and possess strong initiative
- Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees
- Ability to think logically, establish and follow procedures, instructions and make sound decisions
- Ability to exercise independent judgment within established systems and procedures
- Ability to work extended hours, holidays, and/or weekends as needed
Preferred
- Three (3) years of current experience working with payroll at a mid-to-large sized company.
- Knowledge of State and Federal guidelines pertaining to payroll.
- Experience working with ADP system, Access, PowerPoint, and/or Publisher
DUTIES AND RESPONSIBILITIES:
Primary
- Assist with the processing of payroll (time and attendance) activities.
- Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.
- Prepare spreadsheets for payroll review process.
- Process payroll adjustments, and audit bi-weekly payroll closing files
- Complete verification of employment requests.
- Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories as needed
- Assist and support HR and upper management to ensure that policy is applied consistently
- Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.
Secondary
- Stay abreast of and changes in applicable payroll laws
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