Payroll / Benefits Specialist

Description

Job Summary:

The ideal candidate will be responsible for processing payroll accurately and efficiently, collaborating with various departments throughout the company, and providing exceptional support regarding payroll and benefit-related inquiries. This person is responsible for processing payroll and assisting with benefits administration, ensuring compliance with laws and tax obligations, processing of payroll and maintaining accurate payroll records.

Primary Duties and Responsibilities:

The duties listed below are some of the duties that may be assigned and may not include all responsibilities that the person in this role may be asked to perform. Incumbents may be required to perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties

· Responsible for processing payroll efficiently, collaborating with various departments throughout the company, and providing exceptional support to team members with payroll-related inquiries.

· Prepare a variety of payroll reports and distribute to leadership as needed.

· Assist in setting up workflows and processes to automate the HRM system to utilize to the fullest.

· Prepare verification of employment, initial unemployment responses and garnishments.

· Liaison with payroll vendor for tax filings, setting up new states, updating UI rates, etc.

· Payroll processing requires the utilization and knowledge of the payroll system to accurately process payrolls for all employees, ensuring compliance with company policies and relevant regulations.

· Processing of commissions for eligible employees, maintaining accurate records and ensuring timely payments.

· Ensure compliance with applicable laws and payroll tax obligations

· Maintains accurate payroll records.

· Research, analyze, and administer healthcare plans and wellness programs (including but not limited to medical and dental benefits to disability and family leave).

· Assist with the administration of all benefits and retirement program

· Ensure the accuracy of all benefits enrollments and audit against payroll data.

· Assist with New Hire Orientation as needed.

· Troubleshoot systems to ensure integrations with third party vendors are working smoothly and accurately.

· Assist with the open enrollment process by setting up deductions and testing 

· Assist in advising employees, answering questions, and enrolling staff in benefit programs.

· Process various paperwork, especially regarding disability, FMLA absences, and employee life status changes.

· Perform quality checks of benefits-related data.

· Keep informed about changes in tax and deduction laws that apply to the payroll process.

· Audit time sheets showing employees' arrival and departure times.

· Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.

· Provide information to employees and managers on payroll matters, tax issues, benefit plans.

· Train employees on organizations' payroll system.

· Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

· Issue and record adjustments to pay related to previous errors or retroactive increases.

· Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.

· Keep track of leave time, such as vacation, personal, and sick leave, for employees.

Type and Scope of Supervisory Responsibilities:

· This position has no supervision responsibilities.?? 

Requirements

Skills and Qualifications:

· Ability to demonstrate proficiency in MS Office, particularly excel

· Exceptional ability in third party payroll systems with a preference on the Paylocity Payroll Software

· Ability to work independently and on a team

· Current knowledge of payroll procedures and related laws

· Excellent understanding of multi-location/multi state payroll and taxes

· A keen eye for detail

· An analytical mind and good math skills

· Outstanding communication skills (written and oral)

Work Experience Required for this Job: 

· Three to five years' experience in Payroll with benefit administration a plus

Education Required for this Job:

· High School Diploma or equivalent

· Bachelor's degree in human resources or related field of study preferred but not required

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