Payroll and Benefits Specialist

Company Description

Roland Berger is a global strategy consulting firm with 2,700 colleagues working in 33 countries. In the Americas region we have 250+ colleagues across offices in Canada, US, Mexico, and Brazil.  We serve clients in multiple industries including automotive, energy, consumer goods and manufacturing/industrials.

The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence.  We have built our reputation on the development of "creative strategies that work".  Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, all combined with a strong regional presence in the Americas.

Job Description

We are hiring a Payroll and Benefits Specialist to join our dynamic and growing HR team. The role will be responsible for administration of the company's multiple payrolls and enrollment and administration of employee benefits programs in the US, Canada and Mexico. The role may be based in our Boston, Chicago or Detroit offices, working in a hybrid environment. 

This position requires payroll and benefit preparation, processing and reporting duties with adherence to state and federal regulations. 

Responsibilities

Payroll

• Process multiple payrolls for exempt and non-exempt employees in the US, Canada and Mexico.  Must have knowledge in multi-jurisdiction payrolls. 
• Process special payroll cycles as needed to meet organization needs and requirements
• Prepare payroll inputs, such as employee status changes, benefits deductions, taxable fringe benefits, and garnishments
• Maintain employee-related payroll changes in a timely manner, such as hires, transfers, terminations, and bi-annual pay adjustments
• Participate in month-end and year-end payroll closing tasks
• Prepare payroll reports for HR and Management
• Facilitates audits by providing records and documentation to auditors.
• Continuously review local, state and federal laws to ensure systems and processes are compliant, including statutory reporting and tax filing requirements
• Act as the primary point of contact for payroll vendor and subject matter expert for payroll system
• Act as the primary point of contact to address colleague questions regarding pay

Benefits

• Implement the open enrollment process, including setup and enrollment of employee benefits.
• Maintain all employee-related benefits changes in a timely manner, such as hires, life events, terminations, and COBRA enrollments.
• Process all types of employee leaves, in conjunction with third party administrators where necessary.
• Intake and review benefit invoices from benefits vendors.
• Prepare benefit reports for HR and Management, as well as for regulatory requirements (e.g., ACA Reporting, EEO, PCORI, 5500).
• Continuously review local, state and federal laws to ensure company systems and processes are compliant, including statutory reporting requirements.
• Act as the primary point of contact to address colleague questions regarding benefits, directing colleagues to third party administrators as appropriate.
• Liaison with vendors and reconcile vendor invoices. 
• Work with candidates and new hires to deliver benefits presentations and help them to understand Roland Berger benefits offerings.

Administrative

• Manage and update HRIS, vendor and corporate systems in a timely manner.
• Onboard and maintain employee records.
• Assist in Compensation process.
• Identifies and recommends updates to payroll processing software, systems, and procedures.

Qualifications

• Bachelor’s degree or related work experience
• At least 5 years of experience with multi-state payroll
• Proficient with payroll software (ADP WFN experience strongly preferred)
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Ability to handle sensitive and confidential situations and documentation
• Bilingual in Spanish and/or French is highly preferred skill
• Strong knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
• Excellent organizational skills, multitask and attention to detail
• Strong analytical and problem-solving skills.
• Works well in a team environment

Additional Information

Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry or national origin, pregnancy (including childbirth, or related medical conditions), marital status, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran