Part-Time Office Assistant - High School Programs

JOB TITLE:  PART-TIME OFFICE ASSISTANT – HIGH SCHOOL PROGRAMS                   DEPARTMENT:  TECHNICAL EDUCATION

SALARY RANGE: $14.00-$15.50                                                                            FLSA: NONEXEMPT

               

IMMEDIATE SUPERVISOR:  College Director High School Programs

SCHEDULE DETAILS: Part-Time/as needed (19.5 hours weekly, 8:00 a.m. - 4:30 p.m.- hours may vary)

 

Position Summary

The Part Time Office Assistant is responsible for maintaining, performing, and assisting with a variety of clerical duties to support the High School Programs staff and stakeholders in the day-to-day operations.

 

Essential Job Duties

• Perform receptionist tasks, answers the telephone, greets students, employees, and visitors, and direct them to the appropriate office or person.
• Maintain a pleasant and positive attitude toward all students, faculty, staff & visitors.
• Assist with stocking and ordering supplies and materials. 
• Coordinate event planning services (i.e open house, student recruitment site visits).
• Coordinate field trip transportation.
• Assist with staff travel arrangements.
• Assist in application management (application submission support and application processing).
• Assist with incoming mail and deliveries to faculty and staff.
• Demonstrate professional conduct, positive attitude, and supportive culture.
• Exercise initiative and assesses workload, prioritize workflow, and use independent judgement.
• Maintain confidentiality of students, parents/guardians, and fellow staff members, as well as records and all information.
• Oversee student attendance reporting and communication.
• Coordinate the communication of mid-term and final grade reporting.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned (i.e. attending college functions, serving on committees and attending community events).

 

Required Knowledge, Skills & Abilities

• High School Diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Prior customer service experience and working with the public.
• Ability to work well with others.
• Strong oral and written communication skills.
• Ability to use information technology for professional productivity.

 

Preferred Knowledge Skills & Abilities

• Associate’s degree from a regionally accredited institution of higher learning. 
• Experience with Colleague.
• Experience working within a collegiate setting.
• National Career Readiness Certificate.

 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.