Part-Time Building Secretary

POSITION TITLE:        Part-Time Building Secretary � 10 Month 

DEPARTMENT:            Romulus Middle School

REPORTS TO:              School Principal

WORK SCHEDULE:    10AM � 2PM (4 hours per day Monday-Friday)

PAY SCHEDULE:         Salary to commensurate with experience and Bargaining Agreement

EFFECTIVE:                 26-27 School Year

Qualifications:

• High School diploma or equivalent is required.
• Must possess strong people and communication skills.
• Ability to establish rapport with students and parents.
• Must have ability to get along and work well with others.
• Must be neat in appearance with a pleasant personality.
• Excellent with details and skilled in proofreading.
• Must have computer skills to input and retrieve information.
• Competency in Excel and Word, preferred.
• Competency with Google docs, sheets, email and calendar, preferred.
• Must be able to maintain comprehensive records and files.
• Must have the ability to work under pressure.
• Must be able to work with limited supervision.
• Must be very punctual and be a good time manager.
• Must have excellent attendance.
• Must have typing ability at 50 w.p.m. (words per/minute).
• Must be able to pass other appropriate secretarial tests.
• Must be capable of operating various types of office equipment and machines.
• Related experience, in a school office setting, preferred.
• Knowledge and experience with Pupil Accounting, preferred.
• Knowledge and experience with MCIR, preferred.
• Knowledge and experience with automated messaging systems, (i.e., Parent Square Contact System), preferred.

Responsibilities:

• Works cooperatively with administrators, staff, students and parents.
• Establishes rapport with students, parents, and school visitors.
• Responsible for positive telephone communications and directing calls.
• Sign-In and Sign-Out students.
• May maintain a daily Sign-In and Sign-Out Log / Report.
• Responsible for Student Services.
• Receive copy and maintain Student Emergency Cards.
• Utilizes Mi-Star student accounting program.
• Monitor the automated absentee monitoring system for student absences and accurately record entries.
• Maintains comprehensive student attendance files and records for individual student attendance, including Field Trip and School Business attendance.
• Supports Building Administration, prepares correspondence and periodic reports.
• Performs minor first aide procedures and notifies parents of injuries.
• Assists in the Administration and maintenance of medication and medication reports.
• Maintains up-to-date immunization records and adheres to MCIR reporting rules and timelines including monitoring of school compliancy percentage.
• Prepares student attendance reports including: daily, marking period, and annual Attendance Collection Status Reports and Percent Present Attendance Reports.
• Responsible for student and Class Scheduling, Marking Period Grade Verification Reports, the printing of Progress Reports and Report Cards.
• Coordinates schoolwork requests for students on a long-term absence from school.
• Assists with new student enrollment.
• Operates standard office machines.
• Assists and/or supports all school events and ceremonies, including but not limited to student/parent orientation, open house, moving-up end of the year programs, honors/awards ceremonies, parent/teacher conferences, picture day(s) and other school community events.
• Familiarity with Parent Square Contact System to deploy school messages.
• Comply with District Policies and Procedures (i.e., accident reporting, cash handling, timelines, etc.)
• Perform other duties as assigned. 

This posting should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions or expectations associated with this position. The requirements listed above are representative of the knowledge, skill and/or a