APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

 

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

 

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State New Kensington is seeking a highly organized and detail-oriented individual to join our dynamic Student Affairs team. The Administrative Assistant will provide essential support to ensure the smooth operation of departmental initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and values collaboration.

Job Duties

• Coordinate and schedule meetings for Student Affairs staff and campus partners.
• Manage departmental communication channels, including discussion listservs and social media updates.
• Handle telephone inquiries and manage incoming/outgoing mail correspondence.
• Process purchases and track budget items to ensure fiscal accountability.

Requirements and Qualifications

• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Excel for budget tracking and reporting.
• Basic knowledge of Microsoft Office programs (Word, Outlook, PowerPoint) and Zoom.
• Ability to deliver exceptional customer service to students, faculty, and external partners.
• Demonstrated ability to multitask and manage competing priorities.
• A teachable spirit and willingness to learn new systems and platforms.
• Prior administrative or higher education experience preferred, but not required.

 

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

 

 

 

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

 

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