Part-time Administrative Assistant

Job Posting Title

Part-time Administrative Assistant

Agency

040 DEPT OF AGRICULTURE FOOD & FORESTRY

Supervisory Organization

Asst State Director

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Temporary

Compensation

up to $20.00 hourly

Job Description

The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a temporary Administrative Assistant in the Wildlife Services Division. This position (PIN #04000812) is in state government and will work in Oklahoma County. This position is a temporary position not to exceed 999 hours per year. This position may be long term based on grant funding.

 

The hourly pay for this position is up to $20.00 hourly based on education and experience.

 

Position Description:   This is an office position that works with an ODAFF/USDA joint division supporting the Budget Analyst & Programs Officer to support field staff and cooperators.

 

Typical Functions:

• Monitoring Communications.

• Receiving, opening and distributing mail & corresponding information.

• Scanning, filing, and maintaining electronic records & logs.

• Maintaining all stages of Agreements. Conception, Payments, Renewal, & Upkeep.

• Office 365

 

Level Descriptions:

Level I - At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external cooperators.

 

Level II - Employees will establish and maintain positive working relationships, respond to internal and external cooperators inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

 

Education and Experience:

Level I - Education and Experience requirements at this level consist of a bachelor’s degree or High School diploma or GED and four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

 

Level II – Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

 

 

 

 

Knowledge, Skill, and Abilities:

Level I – Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

 

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Ability to type 50 words per minute.

 

Level II – Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

 

Ability is required to establish and maintain effective working relationships with internal and external partners, cooperators, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form. Ability to type 50 words per minute.

 

 

Physical Demands and Work Environment:

This position is set in a climate-controlled offic