Parish Operations Director

Description

Position type:  Full-Time*

FLSA Status:  Exempt/Salaried

Work Schedule:   Monday - Friday 8 am - 5 pm / 40 hours per week

Reports to: Pastor  

*Full-Time Benefits may include:

· Paid Holidays/Holy Days

· 403b Retirement

· 401 (a) Pension Plan 

· Medical, Dental, Vision, Life

· Employee Assistance Program

· Short-term/Long-term Disability

*Benefits may vary based on employment status and location. 

Summary:

 Under the Pastor's guidance, this position is responsible for the effective planning, directing and execution of parish management functions: finance, human resources, facilities, communications, technology, office administration, pastoral care, faith formation, community services partnerships, and others as may be assigned. 

Directs and leads parish staff in performing duties that enable and support the Pastor's responsibilities to the parish. Collaborates with the Pastor and other parish advisory groups to facilitate appropriate parish governance. Assures compliance with local, state and federal laws/regulations, and with diocesan rules, regulations and policies. 

Naturally employs a servant leader approach that positively reflects the mission of the Archdiocese of San Antonio. 

 Essential Functions:

1. Assists the Pastor in establishing and executing parish goals and objectives, including budget preparation and management, in collaboration with the Pastoral Council, Finance Council & ministry leaders and parish staff.

2. Collaborates with the Pastor, Stewardship Council, Finance Council, Pastoral Council, and staff in performing parish governance requirements.

3. Performs all human resources leadership and administration functions including HR policy and procedures, recruitment and employment, organization development, training, coaching, mentoring, employee relations, performance management, compensation, payroll, and benefits.

4. Ensures all communications among pastoral staff, ministries, parishioners, and community organizations reflect Church practices and parish mission appropriately and accurately, including the parish bulletin. Conducts regular and effective staff meetings and monitors accountability of staff for goals achievement.

5. Builds a cohesive and respectful team of the parish staff, providing them with systematic training and development opportunities that enable continuous personal and professional growth.

6. Supervises the accurate and timely preparation of financial transactions including accounts payable, accounts receivable, banking and payroll reconciliations; ensuring each is properly recorded.

7. Takes care of analyzing investment portfolio with external wealth management company.

8. Supervises with Capital Campaigns for the parish and archdiocese.

9. Supervises the management of parish records, electronic and paper. Ensures key processes and policies are documented and followed by employees and others as applicable. Manages the parish calendar, quickly and effectively resolving any conflicts.

10. Oversees the use and maintenance of all parish facilities, buildings, and grounds, by parishioners and non-parishioners.

11. Oversees any new infrastructure project since its conception to its termination.

12. Leads the development, implementation, use and security of technology within the parish operations. Regularly assesses parish technology, hardware and software, information and telecommunications need. Directs the selection, implementation, maintenance, staff training, and effective and appropriate use of all parish systems, parish website, social media accounts and sites, office communications operating systems and networks. Ensures current patches and software upgrades are consistently maintained, and appropriate systems, data redundancy and cybersecurity protocols are in place.

13. Ensures regular and thorough assessments of parish risk, providing the highest level of protection and security of parishioners, employees, visitors, clients, and assets, including maintaining the most cost-effective liability insurance coverage. Evaluate and advises on all contracts entered by the parish.

14. In collaboration with various parish ministries and organizations, directs successful execution of the annual Parish Festival, Gala Dinner and other events as assigned. Participates with parish evangelization team for outreach to the unchurched and inactive Catholics.

15. Under the guidance of the Pastor/Administrator, supervises and directs administrative, pastoral, music, liturgical and faith formation (RCIA, Edge, Life Teen) staff in all facets of their job to ensure provide the best support an