Paralegal Specialist

·       Understanding the agency’s governing statute and regulations, namely G.L. c. 38 and 505 CMR, and assisting on all matters relating to the agency’s compliance with legal authority.

·       Assist in all aspects of the legal and communications departments, including but not limited to the following duties:

o   Responding to subpoenas, Keeper of Records, and triaging next of kin requests for materials in accordance with agency statutes and regulations, primarily relating to civil litigation matters.

o   Managing and triaging OCME legal calls and correspondence.

o   Request charts for court matters (District Attorneys and civil litigation), as well as family requests.

o   Responding to requests for discovery on both criminal and civil matters by reviewing and compiling responsive documents.

o   Serving as a point of contact and liaison to the Attorney General’s Office and District Attorney’s on criminal cases, including handling records requests (Reports and charts).

o   Updating spreadsheets (DA requests, civil litigation requests, etc.)

o   Manage child death reporting to DA’s offices (accepted and declines)

o   Review daily cases for deaths-in-custody (DIC), and update DIC spreadsheets for reporting to OGR

o   Copy/scan charts, photos, and request X-rays

o   Ensuring that the production of materials to requesting parties will not compromise ongoing investigations.

o   Work with the Communication and Legal Team Managers with cold case file requests management

o   Take meeting minutes for the Commission Medicolegal Investigations

o   Serving as liaison between the General Counsel and external agencies, including but not limited to the  Department of Mental Health, Public Health, State and Federal Prisons, Environmental Police, Fire Marshall's Office(s), Consumer Protection, and OSHA.

o   Review charts and confirm contents in preparation for dissemination to legally authorized requestors.

o   All other duties as requested.

• Excellent communication skills
• - Excellent time management and organizational skills
• - Attention to detail
• - Ability to multitask handle multiple projects simultaneously Additional qualifications, which may be acquired through on the job experience:
• - Knowledge of reference and related sources available for legal research ( Westlaw).
• - Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing the agency.
• - Knowledge of applicable privacy and confidentiality laws and regulations.
• - Knowledge of the organizational structure and functions of the agency.
• - Knowledge of the proper procedures for making and receiving agency telephone calls.

• Knowledge of the types and uses of agency forms.

Preferred Qualifications:

A bachelor’s degree in criminal justice, legal studies, or related field.