Paralegal - Chicago, IL

Job Description

Paralegal - Chicago, IL

This role provides corporate paralegal support primarily to ADM’s corporate functions, legal entity management and common stock/equity plan records. Under the supervision of the Associate General Counsel, Corporate, Securities and M&A, the Paralegal will:

Day-to-Day Duties:

• Collaborate with stock transfer agents and record keepers re ADM common stock and related matters (including treasury shares, support for audits/audit-related matters, escheatment, regulatory examinations, and a variety of other matters connected to transfer agent); liaise with Depository Trust & Clearing Corporation (DTCC) re stock-related matters.
• Support monitoring and compliance with New York Stock Exchange matters and policies (contact re various matters in connection with Listing Manager portal/dividend reporting, etc.; NYSE Annual Written Affirmation/CEO Certification); ADM status/listing confirmation requests.
• Assist with the preparation of forms and management/deadlines relative to U.S. Securities and Exchange Commission (SEC) required Section 16 filings for officer/director activity (SEC Form 3, 4, and 5 as needed) and management of EDGAR codes for same; provide support for insider trading compliance matters including coordination with Fidelity.
• Proxy statement assistance (participate and assist in planning and coordination, where needed, including director/officer questionnaires, communication and management of information with external counsel, transfer agent, proxy solicitor, New York Stock Exchange, DTCC, and others; assist with invoice process for same).
• Provide support with compliance with California Annual Statement of Information/Corporate Disclosure Statement (closely connected to proxy information).  
• Annual meeting assistance, as needed.
• Assist with the organization and maintenance of corporate minute books, records, and files and maintenance of the Company’s subsidiary management database, including adding new users, review and removing users as needed.
• Assist with drafting and filing of corporate formations, qualifications, dba/name registrations, amendments, withdrawals, mergers and dissolutions.
• Assist with drafting resolutions, written consents, secretary/officer certificates, affidavits, incumbencies, and powers of attorney and similar corporate documentation.
• Assist with internal subsidiary restructurings (including review and proper execution of related agreements, resolutions and certifications) for U.S. and International subsidiaries.
• Managing outside vendor relationships related to legal entity management and state filing/reporting including reviewing, entering and approving invoices.
• Respond to requests for information and documentation from internal and external stakeholders regarding the company group legal entities, including running reports and generating legal entity organizational charts, affiliate ownership confirmations, and know-your-customer (KYC) or ultimate beneficial owner (UBO) requests.
• Other general corporate paralegal tasks.

Required Skills/Experience:

• 5+ yrs prior paralegal experience preferred
• Experience in software for Section 16 filing, entity management, subsidiary governance and database management (hCue preferred)
• Proficiency with Microsoft Suite; ability to learn other software programs quickly
• Strong communication, organizational, and critical thinking skills
• Superb attention to detail
• Ability to multi-task and prioritize work to meet applicable deadlines
• Ability to exercise discretion and maintain confidentiality of sensitive information
• Self-motivated; ability to work both (i) independently to complete tasks and respond to department requests and (ii) with others to leverage their resources

Education Requirements:

• High school/GED
• Bachelor’s degree, preferred
• Paralegal certification, preferred (or equivalent experience)

 

Before applying for an exempt, non-exempt or hourly job opportunity, you are expected to initiate position for more than 18 months, supervisor approval is not required.  a discussion and share your intentions with your supervisor.  * If you’ve been in your current * If you’ve been in your current position for less than 18 months, verbal supervisor approval is required.   ​
Hiring Manager- Brendan Bowes   ​
Recruiter- Amy Schroeder 

City

Chicago

State

IL - Illinois

Location Country

United States

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of