Operations Systems Coordinator

Job DetailsLevel: ExperiencedJob Location: Main Campus - Studio City, CA 91607Position Type: Full TimeSalary Range: $31.00 - $39.00 HourlyJob Category: EducationOperations Systems Coordinator
 

Department: Operations
Reports To: Director of Operations
Status: Full-Time, Non-Exempt
Salary Range: $31–$39 per hour
Typical Schedule: 11:00 a.m. – 8:00 p.m. (afternoon/evening presence required)
Location: Campbell Hall Episcopal School – Studio City, CA
 

Position Summary
Campbell Hall Episcopal School seeks a highly organized, systems-oriented professional to serve as Operations Systems Coordinator. This role oversees and optimizes the digital platforms and operational systems that support campus operations, facilities, safety, and infrastructure.

This position plays a critical role in ensuring that campus systems are accurate, integrated, user-friendly, and aligned with operational and safety priorities. The Coordinator serves as the strategic owner of multiple enterprise platforms and partners closely with Operations, Facilities, Security, and IT to enhance efficiency, compliance, and long-term asset stewardship.

In addition, this role supports the ongoing development and maintenance of the Campbell Hall Emergency Response Plan (CHERP) and serves as the lead on-site emergency coordinator during afternoon and evening hours when primary emergency managers are not on campus. This individual ensures continuity of leadership, clear communication, and coordinated response during critical incidents.
 


Primary Responsibilities
Systems Administration & Ownership


Serve as primary coordinator and subject matter resource for campus systems including EMS, ARC Facilities, Siemens Asset Essentials, ACRE Feenics, Delta HVAC BMS, SchoolPass, Titan, LifeLink, Vault Enterprise, parking systems, and additional platforms as implemented.
Configure, maintain, and optimize system settings, workflows, permissions, and data structures.
Manage user access, onboarding and offboarding processes, and system integrity.
Ensure platforms remain reliable, secure, and aligned with school operational goals.
Coordinate vendor relationships, upgrades, and system improvements.


Data Integrity & Operational Reporting


Maintain accurate asset, space, preventive maintenance, credentialing, and access-control data.
Develop reports and dashboards to support facilities planning, budgeting, compliance, event utilization, and security audits.
Provide leadership with clear, actionable data for informed decision-making.
Support long-term capital planning through accurate asset lifecycle tracking.


Integration & Process Improvement


Partner with IT and vendors to manage integrations, upgrades, and enhancements.
Identify opportunities to streamline workflows and reduce manual processes.
Standardize operational procedures across systems to improve consistency and accountability.
Support cross-department collaboration to align systems with evolving campus needs.


User Support & Training


Train faculty, staff, and operational teams on system usage and best practices.
Develop documentation, user guides, and training materials.
Serve as the primary point of contact for system troubleshooting and vendor coordination.


School Safety & Emergency Management


Support implementation and maintenance of the Campbell Hall Emergency Response Plan (CHERP).
Ensure operational systems support campus safety readiness and regulatory compliance.
Coordinate emergency communications platforms and access control readiness.
Serve as lead on-site emergency response coordinator during designated afternoon and evening hours when primary emergency managers are not present.
Provide calm, organized leadership during incidents, coordinating with security, facilities, administration, and external responders.
Maintain emergency supplies inventory across classrooms, offices, and storage caches, including routine inspection and timely replacement of expired items
Participate in emergency drills, safety planning, and continuous improvement of response protocols.


Additional Responsibilities


Perform other duties as assigned to support the Operations Department and the broader mission of Campbell Hall.
Assist with special projects, audits, compliance reviews, and cross-departmental initiatives as needed.

Preferred Qualifications


Bachelor’s degree in Facilities Management, Information Systems, Engineering, Business Operations, or related field — or equivalent practical experience.
Experience managing enterprise systems related to operations, logistics, facilities, safety, or asset management.
Familiarity with one or more listed systems or comparable platforms.
Strong technical aptitude and ability to quickly learn and administer new systems.
Experience working in a campus-based, independent school, K–12, or higher education environment.
Knowledge