Operations Office Administrator

Highly organized and love keeping things running smoothly behind the scenes? Join our team as an Operations Office Administrator and play a key role in keeping projects on track and operations moving efficiently.

This is a fast-paced, detail-driven role where you’ll support scheduling, documentation, and data tracking across multiple teams. If you thrive on organization, accuracy, and being the backbone of a busy operation, this is the role for you.

What You’ll Do

• Manage install schedules in coordination with subcontractors.
• Prepare job packets and required documentation.
• Maintain tracking spreadsheets and internal systems.
• Support invoice documentation and validation processes.
• Track permit status and ensure job readiness.
• Monitor completion of required documentation (as-builts, site capture, etc.).
• Build and adjust schedules to meet operational needs.
• Confirm job readiness and communicate updates to internal teams.
• Update dashboards and maintain accurate records.
• Provide data and administrative support to Project Managers and Subcontractor Managers.

Equipment You’ll Use

• Microsoft Office (Excel, Outlook, Word)
• CRM and internal tracking systems
• Scheduling and reporting tools
• Adobe Acrobat for document management

A Typical Day

• Review schedules and adjust based on project needs
• Prepare job documentation and ensure readiness
• Track permits, approvals, and project status
• Update dashboards and maintain accurate data
• Support operations teams with reporting and coordination

What We’re Looking For

• Experience in administration, operations, or project coordination
• Strong organizational and time management skills
• High attention to detail and data accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office (especially Excel)
• Experience with CRM or tracking systems is a plus

What You’ll Own

• Schedule accuracy
• Job readiness and compliance
• Data integrity across systems
• Administrative efficiency and throughput