Operations Coordinator

Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:
We are currently searching for an Operations Coordinator. This role will provide support services to satisfy the overall operational objectives of the National Center for Complementary and Integrative Health. The primary objective is to provide services and deliverables through performance of support services. This is a full-time opportunity located in Bethesda, MD.

• Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.

• Provide direct administrative, procedural, and informational resource support; work with staff to coordinate program workflow.

• Coordinate staff responses to data calls from the Office of the Director.

• Enter requests for office supplies using POTS.

• Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.

• Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.

• Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.

• Acts as point of contact with management and administrative, budget and property management staff.

• Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.

• Develop, update, and maintain spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.

#SOAR

What You Will Need:

• Bachelor’s degree

• A minimum of FIVE (5) years of experience in Business Management, Administration, General Business, and/or similar setting.

• Knowledge Travel Systems and/or procurement systems.

• Proficient in taking meeting minutes/summary reports.

• Executive level support experience

• Meeting coordination experience

• Experience with travel planning.

• Proficient in Microsoft Office

What Would Be Nice To Have:

• Knowledge of NIH systems, including NIH Business System and GELCO Travel System preferred.

• Previous experience with NIH preferred.   

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran s