Operations Coordinator

Requisition #: 19347
Functional Area:  Audit/Risk/Compliance; Office/Clerical
Employment Type:  Full-Time
Work Options:  In Office at Location Specified Above #LI-Onsite
Work Hours:  Monday - Friday 8am - 430pm

Position Summary

J. J. Keller is looking for an Operations Coordinator to join our Service Operations team! J. J. Keller was founded over 70 years ago and we provide over 90% of the Fortune 1000 companies with solutions and expert insights to help create safe work environments and simplify the complexities of compliance. With over 7 million employers in this country, the need for our solutions is always growing.  Our success demands we add talent to our team in order to support the needs of our clients. 

 

As part of our Service Operations team, you will be responsible for performing tasks to ensure our clients are in compliance with regulations related to their fleet, such as permitting, licensing and vehicle tax. The Operations Coordinator will have both back office related responsibilities, as well as opportunities to work with our clients and various state agencies across the country. 

 

This position will work at our Corporate Campus in Neenah, WI. 

Job Responsibilities

• Completes original, additional, and renewal applications for clients in an  accurate and timely manner. 
• Monitors IRP supplements and payments to ensure timely receipt of credentials.
• Completes monthly, quarterly, and annual fuel and mileage tax reports for clients in an accurate and timely manner.
• Prepares Services Fleet Check Input Sheet for release of checks to states.
• Communicates errors and/or credit issues to CSS and ensures timely mailing of applications or taxes.
• Prepares permit credentials and distributes to clients' corporate or fleet locations.
• Investigates and resolves basic client data issues as appropriate.  Refers complex issues to appropriate person.
• Enters unit additions, changes, and deletions for clients and creates applicable work orders.

Qualifications

Education:

• High School Graduate or General Education Degree (GED).

Experience:

• 2+ years of experience in a general office setting.
• Experience in a fast-paced, deadline-driven environment is a plus.
• In lieu, will consider a combination of experience and post-secondary education.

Other Skills/Qualifications:

• Must be proficient in the use of a PC and MS Office Suite, with intermediate excel skills preferred.
• Ability to work in a fast-paced, deadline driven environment.
• Ability to work in a team environment.
• Strong detail orientation.
• Good organizational skills.
• Desire to meet and exceed client expectations.
• Willingness to participate in background check/fingerprinting requirements at state or local jurisdictions to obtain access as needed to fulfill services.
   

Why J. J. Keller?

• Monday - Friday  Work Schedule 
• Flex-time 
• Annual Reviews + Merit Increases + Quarterly Bonus Program Paid Out When Company Goals are Met!
• Medical + Dental + Vision Insurance
• Associate Growth/Promotional Opportunities 
• Tuition Reimbursement, eligible your FIRST DAY
• 401(k) with Employer Match + Company-Funded Annual Profit Sharing
• 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday 

About our Neenah, WI Corporate Office

There's a lot to love about our corporate office in Neenah, Wisconsin, including:

• Jean-friendly environment, every day of the week!
• Cafe that offers breakfast, lunch and multiple a la carte items
• FREE access to our onsite Fitness Center, Yoga Studio and a fully paid online Fitness Subscription
• FREE access to our J. J. Keller Wellness Center, with access to some prescriptions at no cost 
• Near 1-mile long walking trail that wraps around the campus 
• Multiple collaboration stations 

 

Want to check it out yourself? Follow this link https://www.jjkeller.com/learn/campus#0 and click ' See inside our Vinland Facility'!

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time. Occasional travel to offsite offices, customer sites and/or industry and training events may also be required, depending on assignment.

We Protect People & The Businesses They Run™

 

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether se