Operations Associate for Working Professional & Executive MBA Operations, Texas McCombs

Job Posting Title:

Operations Associate for Working Professional & Executive MBA Operations, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Operations Associate will drive operational excellence, orchestrate seamless logistics, and provide crucial support across our portfolio of Working Professional and Executive MBA (WP/E MBA) programs.

Responsibilities

Program Operations

• Merchandise Management: Support the procurement, distribution and inventory of custom branded merchandise.

• Faculty Support: Provide comprehensive support to faculty, including managing travel authorizations, initiating instructor payments, and overseeing course evaluation processes.

• Facility Management: Manage on-campus classroom reservations for WP/E MBA class sessions.

• Cross-Program Collaboration: Work closely with WP/E MBA program leadership and staff to support the unique operational needs of each program.  

• Data Management: Maintain meticulous records, files, and databases related to the WP/E MBA program portfolio.

• Cross-Functional Support: Engage in and support cross-functional projects and initiatives involving other departments such as admissions, career management, finance and business affairs

• Technology Management: Maintain up-to-date WP/E MBA staff computer inventory.

• Communication Management: Maintain up-to-date WP/E MBA faculty distribution lists.

Strategic Initiatives

• Provide high-level administrative support for WP/E MBA program strategic initiatives.

• Contribute valuable insights on current processes and play a key role in planning and implementing  process improvements.

Executive Support

• Provide executive-level support to Senior Assistant Dean, managing calendars, appointments, and travel arrangements with precision and foresight.

• Coordinate seamlessly with various departments to plan and execute department meetings.

Assists with additional administrative duties as assigned.

Required Qualifications

• Bachelor's degree and one year of experience, or equivalent combination of education and experience.

• Service-minded approach to executing job functions.

• Sharp attention to detail, innovative problem-solving skills, and collaborative attitude.

• Excel at turning challenges into opportunities.

• Superb interpersonal and communication skills, both written and verbal.

• Proficient with Microsoft Office suite, and other common office technology.

• Ability to work occasional evening and weekend hours and conduct in-state travel in support of job duties.

• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree and 2-3 years' experience performing complex administrative functions.

• Experience in an academic or higher education setting.

• Knowledg