Job Description Summary:

Fenwick & West is seeking a proactive Operations and Project Assistant to act as a right hand to the firm's Chief Compliance Officer (CCO). The CCO leads three interconnected functions — Risk, Information Governance, and Partner Recruiting — each operating at a high pace with significant strategic and operational complexity.

This is not a traditional administrative role. We are looking for someone who anticipates needs before they're voiced, brings intellectual curiosity to every challenge, and thrives in an environment where no two days look the same. You will be embedded at the center of the CCO's world: managing priorities, enabling workflows, and building the connective tissue that allows three departments to run smoothly and in sync.

This role is an outstanding opportunity for an early-career professional who wants to grow into an operations manager or senior business services function within a leading technology law firm.

This position can be based in our Silicon Valley (CA) or San Francisco (CA) office locations and offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives.

Job Description:

What You'll Do

CCO Operational Support:

• Manage the CCO's calendar, scheduling, and meeting logistics with care and precision, anticipating conflicts and proactively resolving them
• Prepare briefing materials, agendas, presentations, and follow-up summaries for internal and external meetings
• Track open action items, deadlines, and deliverables across the CCO's portfolio; surface risks and status updates proactively
• Draft correspondence, memos, and communications on behalf of the CCO with an understanding of tone, audience, and context
• Serve as a liaison between the CCO and internal stakeholders across the firm, building credibility and trust at every touchpoint
• Maintain organized systems for documentation, files, and information flow across all three departments
• Assist in the development and drafting of presentations and slide decks on a wide range of topics, ensuring content is clear, well‑structured, and tailored to the intended audience
• Provide general administrative support on an as needed basis, including assisting with the coordination, tracking, and facilitation of firmwide compliance initiatives, such as required trainings and policy acknowledgments
• Use Technology tools thoughtfully to produce higher-quality work more efficiently, applying sound judgment about when and how to apply them

Partner Recruiting Support:

Partner recruiting at Fenwick is a high-stakes, relationship-intensive process that requires discretion, precision, and strong organizational execution. You will play a meaningful role in supporting this pipeline end-to-end.

• Coordinate and track all aspects of partner candidate pipelines, including outreach scheduling, interview logistics, and follow-up communications
• Maintain accurate candidate records, activity logs, and status tracking in the firm's recruiting systems
• Support the preparation of candidate materials, meeting packets, and evaluation documentation
• Liaise with candidates, search firms, and firm leadership with professionalism and discretion
• Assist with scheduling lateral partner interviews across multiple offices and time zones
• Ensure a seamless candidate experience at every stage of the process

Risk & Information Governance Support:

• Provide project coordination support for compliance, risk, and information governance initiatives, including tracking workstreams and milestones
• Assist with the preparation of reports, training materials, and communications for internal audiences
• Help coordinate firm-wide compliance programs, policy rollouts, and training logistics
• Support research, data gathering, and analysis on risk-related topics as needed
• Assist with vendor relationships, contract tracking, and committee meeting logistics

Who You Are

• Proactive by nature — you spot what needs to happen before being asked, and you make it happen
• Detail-oriented with zero tolerance for your own errors; you double-check everything
• A strong communicator — clear in writing, poised in conversation, and a genuinely active listener
• Relationship-first — you invest in people, build trust quickly, and understand that relationships are the infrastructure of every institution
• Intellectually curious — you ask good